WEDNESDAY, APRIL 17, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:25 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Superintendent; Charles Suchodolski, Water Supervisor, and Ed Carstens, WWTP Superintendent; Supervisors - Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; and Lisa VanDusen, Assistant Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the April 3, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT - NONE

Tom Paige discussed project update for Bay Area Water Treatment Plant.

Commissioner Gromaski moved to approve to authorize and execute Amendment No. 1 to add the Carter Road Water Main Loop (N. Union to Wilder) to the Professional Services Agreement with Civil Engineering Consultants for the Williams Township/Perry Creek Sanitary Sewer Relief Pump Station and Force Main & N. Union Water Main Loop. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/24/13 through 4/06/13 in the amount of $82,383.09. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $500,678.48. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to receive Credit Card Report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the Director’s recommendation to appoint Charles Suchodolski to Water Superintendent and Bradd Maki to Water Supervisor effective April 21, 2013. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve 3 Water Department employees to attend water distribution exam review on April 22 and 23, 2013 in Frankenmuth. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

DIRECTORS REPORT - Bangor & Kawkawlin Townships Boundary Agreement; will be here to sign at next meeting - WWTP Performance update - Linwood odor update; plan to video on 4/23.

PUBLIC INPUT - D. Bragiel commended Cheryl for work on Boundary Agreement.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 1, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:12 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 3, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:12 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Tom Levengood, Bay City Water Plant; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the March 20, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Gromaski moved to receive project update for Bay Area Water Treatment Plant. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to appoint Jim Lillo as Member and Ed Rivet as Alternate to the Bay Area Water Treatment Plant Advisory Committee. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 3/10/13 through 3/23/13 in the amount of $82,004.56. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $350,555.07. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve 4 DW&S Employees to attend SVSU Public Sector Labor Relations Presentation on the Right to Work legislation. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to obtain bids for the replacement of the four H & V Units and six hydronic heating units in the raw sewage building; bid opening on May 1st at 10:00 a.m. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the recommendation and award the 2013 Collection System CCTV to the low qualified bidder Dependable Sewer Cleaners for $68,201.00. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT - Linwood order status - Annual Bay County Surplus Equipment auction on 5/16/13; DWS will take some items no longer in use - Status of 2012 external audit and exit audit for WWTP - Bonding status for Bay Area Water Treatment Plant.

PUBLIC INPUT - G. Brandt questioned providing township owners with BAWTP update.

P. Beson questioned bid process for hydronic heating units.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 17, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:05 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:
Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 20, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard

Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Tim Fitzgerald, Assistant Maintenance Supervisor; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Tom Levengood, Bay City Water Plant; Donna Leitermann, Bangor Treasurer; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the March 6, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivet moved to receive Bay Area Water Treatment Plant Project update. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivet moved to approve payroll for the period of 2/24/13 through 3/9/13 in the amount of $82,801.27. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $249,129.09. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivet moved to receive Credit Card report. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to receive 4th Quarter 2012 Statement of Revenue and Expense. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Bids were opened for a 2013 CCTV inspection of 136,402 LF sanitary sewer collection system. Commissioner Rivet moved to refer for review and award at the April 3, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to authorize purchase of 2013 GMC ? ton pickup in the amount of $22,295.60 through the State of Michigan Extended Purchasing Program; item is in 2013 Budget. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

DIRECTORS REPORT – Status of 2011/2012 Out City Water True-Up – Bay Area WTP Advisory Committee formation; first meeting planned for April – Euclid Avenue Watermain; upcoming repair work.

PUBLIC INPUT – D. Bragiel questioned truck purchase from local dealer and how bid opening will be awarded for sanitary sewer CCTV inspection.

M. Galus questioned status of Linwood odor issue.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 3, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:00 a.m.:

Yeas: Rivard & Rivet

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board

WEDNESDAY, MARCH 6, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:35 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Edward Rivet

Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Mark TenBroek, CDM Smith; Mike Quinnell, SMMWSC General Manager; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the February 20, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and execute Supplemental Side Agreement with the SMMWSC. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve and execute a Professional Services Agreement with CDM Smith of Michigan, Inc. for design and construction engineering services for the Bay Area WTP with a lump sum fee of $5,000,000. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 2/10/13 through 2/23/13 in the amount of $80,659.35. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $256,630.13. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve a 3-year Support Works service plan with industrial Logic of Kalamazoo at a cost not to exceed $21,499.10 for the WWTP Iconics SCADA system. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve Water Department Superintendent to attend the DEQ Distribution Practices seminar on March 19, 2013 in Bath, Michigan. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

DIRECTORS REPORT – 2011/2012 Out City Water True Up status – Linwood odor meetings – Bay Area WTP Advisory Committee formation – Akron Township request for extension of service area.

PUBLIC INPUT - NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, March 20, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 11:06 a.m.:

Yeas: Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board

WEDNESDAY, FEBRUARY 20, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard

Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Ed Carstens, WWTP Superintendent; Supervisors - Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; George Augustyniak, Fraser Township Trustee; Mike Nielsen; Jason Kenyon, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; Mel McNally, Kawkawlin Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Rivet moved to approve the minutes of the February 6, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivard moved to approve and authorize execution of Standard Wholesale Raw Water Agreement with the Saginaw-Midland Municipal Water Supply Corporation for the Bay Area Water Treatment Plant. Vice-Chairman and Clerk to sign. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 1/27/13 through 2/9/13 in the amount of $82,918.75. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $336,315.15. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivard moved to approve purchase of 2 Duperon Full Penetration Model Flex Rakes at a cost not to exceed $466,000 from Duperon Corporation, Saginaw. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivet moved to approve the purchase of 6 Rotork model IQ25 Electric Actuators in the total amount of $42,140.58 from System Specialties of Bloomfield Hills. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to approve up to seven sewer department employees to attend the Technical Maintenance Practices for Water and Wastewater Treatment Facilities on March 7, 2013 in Bangor Township. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

Commissioner Rivet moved to approve WWTP Assistant Maintenance Supervisor to attend MWEA Basic People Skills seminar on March 20, 2013 in Petoskey. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

Commissioner Rivard moved to approve and execute a PSA with MacMillan Associates, Inc. of Bay City for engineering cost for raw sewage building ventilation & heating system conversion at a cost of $18,500. Vice-Chairman and Clerk to sign. Motion was adopted on a roll call vote:

Yeas: Rivard & Rivet

DIRECTORS REPORT – Selection of design engineer for BAWTP; interviews held and additional meetings held upon which the firm of CDM Smith was selected – 2011/2012 Out City Water Rate True Up; $2.38 ccf rate was paid and true up rate is $2.117 ccf with a refund expected – External audit will be rescheduled for 2-4 weeks later than planned.

Commissioner Rivet moved to approve selection of CDM Smith as design engineer and authorize negotiation of the project scope and a PSA for next meeting. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

PUBLIC INPUT – G. Augustyniak questioned how Water Rate True Up affects township rates.

D. Bragiel questioned next advisory committee and purpose of committee.

P. Wasek commented on township rates.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 6, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:34 a.m.:

Yeas: Rivard & Rivet

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board

WEDNESDAY, FEBRUARY 6, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Earl Arnold, Monitor Trustee; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the January 23, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the minutes of the January 30, 2013 special meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and execute Change Order No. 1 with Sterling Excavating for a decrease of $325.00 for Bangor Township/Barnett Lane to Harris Lane Loop, Sunset Shores Marina Water Loop. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve and execute Change Order No. 1 with Keyes Trenching LLC for a decrease of $28,968.00 to the Williams Township/Perry Creek Relief Sewer and Force Main. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to authorize and approve solicitation for bids for televising 136,402 linear feet of regional and local sanitary sewer. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 1/13/13 through 1/26/13 in the amount of $84,679.30. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $541,408.90. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to authorize single source procurement of influent building bar screens. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve up to three water department employees to attend the Basic Math and Hydraulics Short Course on March 12-14, 2013 in Gull Lake. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve WWTP Electronic Technician to attend a 3-day ICONICS training class on February 25-27, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT – Water Supply System Agreement is finalized – Cost Sharing Agreement to Decommission Bay City WTP is complete and being sent to the Local Units – Status of SMMWSC Raw Water Agreement; pending approval of Saginaw and Midland next week – Received 5 RFQ’s for BAWTP Design Engineering; to be interviewed on 2/7/13 – Meetings with Bay County for bond financing started this week – odor issue on Linwood.

PUBLIC INPUT – G. Augustyniak questioned Linwood odor issue.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 20, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board

WEDNESDAY, JANUARY 30, 2013 DW&S SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Township Trustee; Tom Levengood, Bay City Water Plant; Mel McNally, Kawkawlin Trustee; Donna Samyn, Hampton Trustee; John Kustuch, Essexville City Council; Jim Irving, Bay City Commission; James McLoskey, State Senator Green; Kyle Bostwick, Rep. Charles Brunner; Michael Buda, St. Rep Brunner; Wayne Esterhai, Hampton Trustee; Don Klass, Hampton Trustee; Ernie Krygier, Chairman, Bay County Board of Commissioners; Lynn Stamiris, Bay City Commission; Larry Elliott, Bay City Commission; Kathy Bremer, Merritt Clerk; Judy Bukowski, Portsmouth Clerk; Donna Reichard, Frankenlust Clerk; Amy Charney, Williams Clerk; Tina Fleischmann, Merritt Treasurer; Mike Quinnell, Saginaw-Midland Water Supply; William Tacey, Hampton Treasurer; Terry Hribek, Pinconning City Clerk; Jennifer DeLorge, Pinconning City Mayor; Donna Leitermann, Bangor Treasurer; Dawn Bublitz, Bangor Clerk; Sarah Wilcox, City of Essexville Clerk; Russell Tanner, Essexville City Mayor; Vaughn Begick, Bay County 3rd District Commissioner; Michael Lutz, Bay County 7th District Commissioner; Bob London, MDEQ Bay City; Jon Bloemker, MDEQ Bay City; Greg Petrimoulx; Kawkawlin Clerk; Stacey Mieske, Beaver Clerk; Don Tilley, Vice-Chairman, Bay County Board of Commissioners; Chris Shannon, Bay City Mayor; Dana Muscott, Bay City Clerk; Bill Kiaser, Bay City; Gary Conklin, Bangor-Monitor Met. Dist.; Gary Bartow, F & V Eng.; Cindy Kowalski, Monitor Clerk; Dan Hansford, Essexville City Manager; Jodi Kime, Fraser Deputy Clerk; Dick Byrne, Pinconning City Manager; Pat Beson, Kawkawlin; Pam Wright, Hampton Clerk; Darnell Earley, City Manager, City of Saginaw; and Jackie McCarthy, Clerk of the Board.

Mr. Gromaski expressed appreciation to all for the approval of the agreement.

Pledge of Allegiance

PUBLIC INPUT - Mr. Earley, City of Saginaw extended congratulations on behalf of Saginaw-Midland Water Supply Corporation.

Jim McCloskey, on behalf of Senator Mike Green extended congratulations for inter-governmental cooperation.

Mr. Paige expressed appreciation to all for the approval of the agreement.

Signing of Water Supply Agreement by 14 governmental units in Bay County.

PUBLIC INPUT - Mr. Rivet commended the Department of Water & Sewer and all parties.

Mr. Rivard commended the MDEQ and all parties involved.

L. Stamiris, County Commission commended cooperation between governmental units.

T. Foret commended Tom Paige for his efforts.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 6, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:45 a.m.:

Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board

WEDNESDAY, JANUARY 23, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors - Ronald Robbins, Beaver; Tom Foret, Hampton; George Augustyniak, Fraser Trustee; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the January 9, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and execute PSA with Wade-Trim in the amount of $8,450 for topographic surveying for Bay Area Treatment Water Plant. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve and authorize execution of the Water Supply Agreement for the Bay Area Treatment Water Plant. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 12/30/12 through 1/12/13 in the amount of $98,477.29. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $123,860.37. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

DIRECTORS REPORT – Water Supply System Agreement; signing event 9:00 a.m. on 1/30/13 at BCRC – Status of SMMWSC Raw Water Agreement – Status of Agreement to eliminate 5% true up threshold; not yet settled – Interview Committee for selection of Engineering firm for design of new Bay Area Water Treatment Plant; 3-4 will be selected for interviews– Monitor Township request for I & I study with Spicer Engineering; grant funding available – Review of Water Plant Cost Sharing Agreement.

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and execute the Water Plant Cost Sharing Agreement between Bay City and the Bay County Road Commission. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until the special meeting on Wednesday, January 30, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 10:58 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board

WEDNESDAY, JANUARY 9, 2013 DW&S REGULAR MEETING

The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors - Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Nielsen, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

Commissioner Gromaski moved to approve the minutes of the December 27, 2012 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT - NONE

Commissioner Rivet moved to approve and execute PSA with Wade Trim, Inc. in the amount of $22,950 for Bangor Township / 2013 Water System Improvements. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 12/16/12 through 12/29/12 in the amount of $81,442.40. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $463,313.48. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive credit card report. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve up to 8 Sewer Department and up to 6 Water Department employees to attend the MWEA Annual Operators Day Joint Expo in Lansing on February 5 & 6, 2013. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to authorize single source procurement of aeration blower; item is included in the 2013 Capital Outlay Budget. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to authorize advertisement of Request for Qualifications for Professional Engineering Services Agreement for new Bay Area Water Treatment Plant. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

DIRECTORS REPORT - Water Supply System Agreement; draft sent 1/8/13 and will be reviewed at 1/9/13 Governance Meeting at 7:00 p.m. at Monitor Township Hall to request review and comments from all townships/cities – Cost Sharing Agreement with Bay City; agreed to have special meeting with BCRC Board on 1/30/13 at 9:00 a.m. to approve before deadline – Status of SMMWSC Raw Water Agreement – Agreement to eliminate 5% true up threshold with Bay City – Discussed preliminary engineering work for new plant site.

PUBLIC INPUT - D. Bragiel requested map of boundaries in Water Supply System Agreement.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, January 23, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:35 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy, Clerk of the Board
Approved by: Richard S. Gromaski, Chairman of the Board