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Archived Minutes WEDNESDAY, JANUARY 3, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:52 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – George Augustyniak, Fraser; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the December 19, 2007 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Gromaski moved to approve payroll for the period of 12/09/07 through 12/22/07 in the amount of $93,881.25. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the bills of January 3, 2008 in the amount of $99,755.70. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of December 5, 2007. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve Amendment #1 to the Professional Services Agreement with Spicer Group, Inc., for the Construction Specification Document Revision. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve a salary adjustment for 2008 for Supervisory & Administrative personnel based on the increase in health care premiums. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 16, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:05 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY, JANUARY 16, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the January 3, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Mr. Miller discussed the proposed WSS #1-Portsmouth Township/Agnes, Mary, &Trumbull Roads, and 25th Street Water project. Commissioner Redmond moved to approve negotiating for engineering services for the project. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve payroll for the period of 12/23/07 through 1/05/08 in the amount of $73,217.03. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of January 16, 2008 in the amount of $139,954.52. Motion was adopted on a roll call vote: Mr. Miller & Mr. Schubert discussed the problems with bidding for copper purchases. Most distributors will only hold their prices for a week. Commissioner Lewandowski moved to allow the Dept. to take quotes for the purchase of copper. Motion was adopted on a roll call vote: Mr. Miller updated the Board on the WWTP Needs Assessment. Tetra Tech will present information at a meeting to be held on February 8th. Mr. Miller reported that the recent influent incident has been satisfactorily resolved. The industrial customer involved has reimbursed the Dept. for all extra expenses incurred. Mr. Miller reported that the Dept. is now selling its waste oil to Crystal Flash instead of paying to have it hauled away. Mr. Miller reported that the retention basin system may be adequate to handle the 25 year rain event required. The Needs Assessment will address this issue. Commissioner Redmond moved to approve the attendance of three employees to the Joint Expo seminar. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the attendance of one person to an MWEA Biosolids seminar. Motion was adopted on a roll call vote: Mr. Miller reported that a draft of the settlement agreement with the City of Bay City has been received. Legal counsel will review. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, January 30, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:55 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond Clerk of the Board Chairman of the BoardWEDNESDAY, JANUARY 30, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:48 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; James Marter; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the January 16, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Mr. Miller discussed a small overflow which occurred at the plant. A pump failure allowed approximately 500 gallons of effluent to overflow. It was immediately contained and cleaned up. Reporting of any overflow, regardless of its magnitude, is required by law. Mr. Miller reported that three firms will be contacted for engineering services for the proposed WSS #1-Portsmouth Township/Agnes, Mary, &Trumbull Roads, and 25th Street Water project. Commissioner Redmond moved to approve payroll for the period of 1/06/08 through 1/19/08 in the amount of $93,775.19. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of January 30, 2008 in the amount of $93,268.77. Motion was adopted on a roll call vote: Mr. Miller presented an Investment Earnings Report for 2007. Mr. Miller reported that Ken Schott will retire effective March 13th. Mr. Miller reviewed several recent issues at the WWTP. An effluent pump which failed has been replaced. A supply of replacement parts have been ordered for the Motorola SCADA pump station monitoring system. Revisions have been made to the grate system after a section fell onto the drive chain causing damage. Mr. Miller reported on issues with the City of Bay City/Out-City water customers. A meeting will be held January 31st to discuss proposed 2008 capital improvements, master meters, and the draft settlement agreement. The City’s proposed meter replacement project was also discussed. Mr. Miller reported that all contract issues have been discussed with Union Local #546 officials and negotiations are going very well. A draft of the proposed contract will be available soon. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 13, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:17 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond Clerk of the Board Chairman of the BoardWEDNESDAY, FEBRUARY 13, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:29 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski
Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board.
Commissioner Redmond moved to approve the minutes of the January 30, 2008 meeting. Motion was adopted on a roll call vote: Yeas: Lewandowski, Gromaski, & Redmond
PUBLIC INPUT – None
Commissioner Redmond moved to approve payroll for the period of 1/20/08 through 2/02/08 in the amount of $68,971.12. Motion was adopted on a roll call vote: Yeas: Gromaski, Redmond, & Lewandowski
Commissioner Gromaski moved to approve the bills of February 13, 2008 in the amount of $347,343.96. Motion was adopted on a roll call vote: Yeas: Redmond, Lewandowski, & Gromaski
Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of January 30, 2008. Motion was adopted on a roll call vote: Yeas: Lewandowski, Gromaski, & Redmond
Mr. Miller discussed pending issues with the City of Bay City. Monthly meetings will be held. A draft of the Settlement Agreement has been received and proposed revisions will be reviewed. Bay City has approved the sale of bonds for the automated meter reading system.
Commissioner Gromaski moved to approve the attendance of K. Miller to the 2008 Borchardt Conference. Motion was adopted on a roll call vote: Yeas: Gromaski, Redmond, & Lewandowski
Mr. Miller reported that Tetra Tech held a tele-conference on Friday, February 8th. Various aspects of the WWTP were reviewed.
Mr. Miller reported that a meeting will be held February 21st with the MDEQ. The elimination of discharges from the equalization basin will be discussed. The acquisition of the Auburn Lagoon may not be necessary but may be advisable. Meetings with Auburn will continue.
Mr. Miller stated that there have been only two watermain breaks this winter. There have been meters that have frozen. The Dept. will repair/replace frozen meters.
Mr. Miller & Mr. Marter attended the Bangor Township Board meeting held Monday, February 11th. It was recommended that the township lower water rates and raise sewer rates for their customers. The net affect to the average homeowner would be a reduction in total fees.
Hampton Township’s contract with the City of Bay City for water and sewer services was discussed. The contract expires in June of 2010.
T. Spegel and T. Watson praised the Dept. of Water & Sewer staff for their professional manner in conducting business.
There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, February 27, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:54 a.m.: Yeas: Redmond, Lewandowski, & Gromaski Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond Clerk of the Board Chairman of the Board WEDNESDAY, FEBRUARY 27, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:53 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.
Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski
Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board.
Commissioner Redmond moved to approve the minutes of the February 13, 2008 meeting. Motion was adopted on a roll call vote: Yeas: Lewandowski, Gromaski, & Redmond
PUBLIC INPUT – None
Commissioner Lewandowski moved to approve a Professional Services Agreement with Spicer Group, Inc., for the WWS #1/Portsmouth Township/Agnes, Mary, & Trumbull Roads, and 25th Street Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Redmond, & Lewandowski
Commissioner Redmond moved to approve payroll for the period of 2/03/08 through 2/16/08 in the amount of $70,371.40. Motion was adopted on a roll call vote: Yeas: Redmond, Lewandowski, & Gromaski
Commissioner Redmond moved to approve the bills of February 27, 2008 in the amount of $72,171.29. Motion was adopted on a roll call vote: Yeas: Lewandowski, Gromaski, & Redmond
Mr. Schubert reported on the Stage 2 Disinfection update. Quotes are being obtained for samples.
Mr. Schubert stated that Hampton Township has officially requested information regarding possible connection costs to the Wastewater Treatment Plant facilities when their contract with the City of Bay City expires in 2010. Hampton Township would like to evaluate the costs of both systems.
Mr. Schubert reported that a company has requested to perform a chemical feed trial at the WWTP. There would be no cost to the Dept. The technology is currently being used at Bay View Foods and the Linwood Rest Area.
Mr. Schubert updated the Board on the WWTP Need Assessment.
Mr. Schubert presented a letter from the U.S. Dept. of Agriculture, Rural Development relative to the possible early payment of the outstanding Merritt/Portsmouth Townships Bond Issue. The Department has determined that no funds are currently available for early payment. Commissioner Gromaski moved to receive the letter. Motion was adopted on a roll call vote: Yeas: Gromaski, Redmond, & Lewandowski
Mr. Schubert reported that the 2006-07 True-Up has been received from the City of Bay City. Staff is currently reviewing the document.
There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 12, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:09 a.m.: Yeas: Redmond, Lewandowski, & Gromaski
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond Clerk of the Board Chairman of the BoardWEDNESDAY, MARCH 12, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:22 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; – Terry Watson, Bangor; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Mel McNally, Kawkawlin Township Trustees; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the February 27, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Gromaski moved to approve a contract with Nelson Tank Engineering & Consulting, Inc. for the warranty inspection on the Monitor Township/Elevated Tank project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 2/17/08 through 3/01/08 in the amount of $71,676.58. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the bills of March 12, 2008 in the amount of $2,032,567.83. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of February 27 2008. Motion was adopted on a roll call vote: Commissioner Gromaski moved to receive a Statement of Revenue & Expense for 2007. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve an Alternate Electrical Service Contract with Consumers Energy Company. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote: Mr. Miller discussed National City’s new check management system, Positive Pay, which will help prevent check fraud. Mr. Miller discussed issues with the City of Bay City. The response to the City’s draft settlement agreement is being reviewed with legal counsel. The 2006-07 True-Up is still being reviewed. Commissioner Redmond moved to approve the attendance of one person to the AWWA Spring Regional Meeting. Motion was adopted on a roll call vote: Mr. Miller discussed proposed equipment purchases at the WWTP. A fork lift truck may be purchased instead of the vehicle in the budget. Mr. Miller reported on discussions held with the City of Essexville regarding the possibility of assisting them with O & M at their WWTP. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, March 26, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:56 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, MARCH 26, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the March 12, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT G. Augustyniak – Questioned the recent salmonella water contamination in Colorado. K. Miller – One of the reasons microfiltration should be considered for improvements to any treatment plant.
Mr. Miller discussed proposed improvements to the Bangor Township/Westlawn @ Fisher Pump Station. Storm water could be an issue. The pump station has access to two outlets, Columbia and Two Mile. Commissioner Redmond moved to approve payroll for the period of 3/02/08 through 3/15/08 in the amount of $109,945.45. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of March 26, 2008 in the amount of $459,729.99. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve the attendance of two employees to the Michigan Rural Water Assoc. Hands-On Training. Motion was adopted on a roll call vote: Mr. Miller reported that the Dept. is conducting a periodic evaluation of banking services. Mr. Miller discussed several issues at the Wastewater Treatment Plant: an energy conservation committee is being developed; operations & maintenance; yearly testing of the holding tanks; chemical testing preliminary results show a reduction in phosphorous, ammonia, & odors; the grit chamber is undergoing repairs; Hampton Township’s & the City of Essexville’s operation and maintenance cost projections both short term and long term. Mr. Miller updated the Board on Union negotiations. Mr. Miller reported that responses have been sent to the City of Bay City regarding both their 2006-07 Water True-Up figures and the proposed settlement agreement. Recent situations at the administrative office have prompted a look at security improvements. The Board will be kept informed. Health care providers for physicals and work place injuries were discussed. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 9, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:11 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, APRIL 9, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:32 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond & Robert Lewandowski Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the March 26, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Redmond moved to advertise for a May 7, 2008 bid opening for the Bangor Township/Patterson Road Sewer project. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve payroll for the period of 3/16/08 through 3/29/08 in the amount of $69,125.43. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the bills of April 9, 2008 in the amount of $490,859.87. Motion was adopted on a roll call vote: Mr. Miller reported that the renewal amount to provide liability insurance from MCRCSIP is less than last year. The pool has also begun covering for Boiler & Machinery insurance which will eliminate a separate payment for that coverage. Mr. Miller updated the Board on the recent rain event at the Wastewater Treatment Plant. There was 1.68” of rain and the plant was treating up to 16 million gallons a day. The retention basin was unable to handle all the water and 3.2 million gallons of partially treated water was released. A discussion was held relative to the County Board of Commissioners. There was a power outage at the plant on April 3rd which was caused by a raccoon. The backup generator was used successfully. The bond for the Wastewater Treatment Plant is scheduled to be paid off on May 1, 2008. The sludge holding tanks are at capacity and the press will operate until weight restrictions are lifted and hauling can begin. Mr. Miller reported on his meeting with the City of Bay City regarding the True-Up and Settlement Agreement. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, April 23, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:00 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY, APRIL 23, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:45 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and James Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; Roy DeLorge, Kawkawlin; and Gary Brandt, Monitor; Jim Davison & Mel McNally, Kawkawlin Township Trustees; Stu Reid & Julie Ellis, Weinlander Fitzhugh; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the April 9, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT H. Dijak – The bond payment for Frankenlust Township is the last one.
Commissioner Lewandowski moved to approve payroll for the period of 3/30/08 through 4/12/08 in the amount of $69,969.28. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of April 23, 2008 in the amount of $451,583.71. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the attendance of 4 employees to a pump hydraulic course. Motion was adopted on a roll call vote: Mr. Miller outlined improvements being made to their driveway. Mr. Miller reported that a collection point in Bangor Township has been vandalized by dumping various objects in the manhole. Mr. Miller reported that the trucking of biosolids has gone smoothly. Quotes received for a Polymer Pump were reviewed. Commissioner Redmond moved to award to Detroit Pump and Manufacturing Company, for their low quote of $7,998.00. Motion was adopted on a roll call vote: Mr. Miller stated that Consumers Energy has repaired the transformer damaged by a raccoon. The meeting was opened to S. Reid and J. Ellis, who reviewed the 2007 Financial Reports. Mr. Miller reported on talks with the City of Bay City. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 7, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:29 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY, MAY 7, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:58 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Ben DuRussell, Merritt; and Gary Brandt, Monitor; Jim Davison, Kawkawlin Township Trustee; Mike Niederquell & Mike Nielsen, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. Bids were received and opened for the Bangor Township/Patterson Road Sewer project. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the minutes of the April 23, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Gromaski moved to approve payroll for the period of 4/13/08 through 4/26/08 in the amount of $69,174.50. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the bills of May 7, 2008 in the amount of $238,120.71. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of April 23, 2008. Motion was adopted on a roll call vote: Mr. Miller reviewed the Statement of Revenue and Expense for the 1st quarter. Mr. Miller presented a letter from L.M. Satkowaik requesting to extend their 2007 asphalt patching prices to 2008. Commissioner Gromaski moved to approve the extension. Motion was adopted on a roll call vote: Mr. Miller discussed ongoing improvements to the Dept.’s driveway. Drainage work was added to the project. Commissioner Redmond moved to advertise for a May 21, 208 bid opening for the driveway resurfacing. Motion was adopted on a roll call vote: Mr. Miller reported that biosolids hauling has gone well. Mr. Miller reported that the pump station located in Bangor Township at the Westlawn-Fisher intersection area has been inspected for possible improvements. Mr. Miller updated the Board on talks with the City of Bay City. The proposed water rates for 2008-2009 will be $1.93/ccf. The City has indicated that they are tentatively planning to implement master meter billing as of June 1, 2008. A discussion was held. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, May 21, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY, MAY 21, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:41 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; Ben DuRussell, Merritt; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison & Mel McNally, Kawkawlin Township Trustees; John Billette, Civil Engineering Consultants; and Judi Deaton, Acting Clerk of the Board. Commissioner Redmond moved to approve the minutes of the May 7, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Mr. Miller updated the Board on the WSS #1/Portsmouth Township/Agnes, Mary, & Trumbull Roads, and 25th Street Water project. The Bangor Township/N. Euclid Road Water project was discussed. Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. Motion was adopted on a roll call vote: The Bangor Township/Patterson Road Sewer project was discussed. An additional permit and easement needs to be obtained prior to the bid award. Commissioner Redmond moved to approve payroll for the period of 4/27/08 through 5/10/08 in the amount of $69,215.01. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of May 21, 2008 in the amount of $149,004.59. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the attendance of one employee to the MWEA Annual Conference. Motion was adopted on a roll call vote: Mr. Miller presented quotes for a used fork lift truck. Commissioner Lewandowski moved to purchase the Caterpillar Fork Lift Truck from Fraza Forklifts for $9,900.00. Motion was adopted on a roll call vote: Mr. Miller updated the Board regarding the Regional WWTP and collection system. Bids were received and opened for the Modification & Resurfacing of the WWTP Driveway Entrance. Commissioner Lewandowski moved to award to Pyramid Paving for their low bid price of $25,276.00. Motion was adopted on a roll call vote: Mr. Miller stated that the touch pad operating system on the press has failed. Base repairs through the manufacturer are estimated at approximately $10,475.00. Replacement of the system through Standard Electric would cost $11,102.00 and would improve reliability with an additional touch pad located in the control room. Mr. Miller recommended purchasing the equipment from Standard Electric. The Board concurred with funds coming from the annual O/M fund charged to the Biosolids Building. Mr. Miller stated that he and Mr. Marter will review banking operations. Mr. Miller reported on the status of the VEBA account. Mr. Miller reported on a recent increase in liability insurance due to a change in the ISO fire rating. Mr. Miller will contact the Bangor Township Fire Dept. to inquire about possible solutions to raise the ISO rate. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 4, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:34 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY, JUNE 4, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:41 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the May 21, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None The WSS #1/Portsmouth Township/Agnes, Mary, & Trumbull Roads, and 25th Street Water project was discussed. A large number of easements will be required for the project. Mr. Miller reported that a master meter is located at Trumbull & 25th and would need to be upgraded which is not advisable at this time. Commissioner Redmond moved to scale back the project to just Agnes & Mary Streets and possibly loop the system for 2008 completion. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve a Professional Services Agreement for Construction Engineering with Wade-Trim, Inc. for the Bangor Township/Patterson Road Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 5/11/08 through 5/24/08 in the amount of $67,534.02. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of June 4, 2008 in the amount of $366,702.47. Motion was adopted on a roll call vote: Commissioner Gromaski moved to advertise for a July 2, 2008 bid opening for a Pick-Up Truck. Motion was adopted on a roll call vote: Commissioner Redmond moved to receive and print the following letter from Gary Majeske, President of Meadow Lake Association:
Motion was adopted on a roll call vote: Mr. Miller discussed VEBA funding. The actuarial valuation has determined that a contribution of $412,000 would be necessary to fully fund the account. Mr. Marter has recommended increasing the VEBA funding. This would not cause any funds to raise rates. Commissioner Redmond moved to increase VEBA funding for 2008 from $245,000 to $412,000. Motion was adopted on a roll call vote: Director’s Report – Driveway Improvements – Meeting with DEQ Relative to Hampton Township & City of Essexville – Energy Conservation Committee Suggestions – City of Bay City Meeting June 13th – Union Contract under Review by Union. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, June 18, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:09 a.m.: Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
WEDNESDAY, JUNE 18, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:32 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the June 4, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Bids received and opened on May 7, 2008 for the Bangor Township/Patterson Road Sewer were reviewed. Because the bids came in higher than expected, only the base bid scope of work will be constructed. Commissioner Gromaski moved to award to CRS/Shaw Contracting Company, for their low bid price of $322,976.75. The award is contingent upon receiving a permit from DEQ and an easement from the railroad. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 5/25/08 through 6/07/08 in the amount of $70,742.95. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of June 18, 2008 in the amount of $249,924.10. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to receive the Dept.’s Monthly Meeting Summary of May 21, 2008. Motion was adopted on a roll call vote: Commissioner Redmond moved to advertise for a July 2, 2008 bid opening for Administration Building Security Improvements. Motion was adopted on a roll call vote: Mr. Miller reported on a recent invoice from MCRCSIP for increased premiums for fire protection. The Dept. was dropped from an “A” rating to a “B” rating. Mr. Miller reviewed the situation with MCRCSIP representatives and pointed out the mutual aid agreement with the City of Bay City and the location of a fire station on Smith Street. It was determined that the Dept.’s rating would not be lowered. Mr. Miller reported on several issues at the WWTP: Recent rains have not caused an increase in water to the WWTP; the DEQ recently conducted an inspection; the City of Essexville is considering a possible connection to the West Bay County system – Pump station #13 valve failure and possible improvements to this pump station. Mr. Miller reported on his recent meeting with the City of Bay City. Mr. Miller presented proposed revisions to the Fringe Benefit Policy for Supervisory & Administrative Personnel. The revisions reflect language changes in Union Local #546’s proposed contract. Commissioner Redmond moved to approve revisions to the Fringe Benefit Policy. Motion was adopted on a roll call vote: Commissioner Gromaski offered the following resolution and moved for its adoption: WHEREAS, the Board of County Road Commissioners of the County of Bay ("Bay County Road Commission") will now discuss strategy and negotiations connected with the negotiation of a collective bargaining agreement between the Bay County Road Commission and Union Local #546, and WHEREAS, Mr. Miller, a negotiating party, requests a closed hearing, and WHEREAS, Section 8 (c) of the Open Meetings Act allows the Bay County Road Commission to meet in a closed session for the aforesaid purposes upon the request of a negotiating party, THEREFORE, BE IT RESOLVED by the Bay County Road Commission that it meet in a closed session for the aforesaid purposes, pursuant to the provisions of Section 8 (c) of the Open Meetings Act. Motion was adopted on a roll call vote at 9:57 a.m.: Commissioner Lewandowski moved to reconvene to the regular meeting. Motion was adopted on a roll call vote at10:25 a.m.: Commissioner Redmond moved to approve the Labor Agreement with Union Local #546. The Contract is effective from January 1, 2008 through December 31, 2011. Provisions are retroactive to January 1, 2008. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 2, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:27 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
WEDNESDAY, JULY 2, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:02 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; Hilda Dijak, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Bids were received and opened for Administration Building Renovations. Commissioner Gromaski moved to Serenus Johnson for their low bid of $10,975.00. Motion was adopted on a roll call vote: Bids were received and opened for a Pick-Up Truck. No bids were received. The vehicle will be rebid at a later date. Commissioner Redmond moved to approve the minutes of the June 18, 2008 regular meeting and executive session. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner moved to approve Payment #4 (Final) to Meylan Excavating, Inc., contractor on the Merritt & Gilford Townships/Munger & Reese Roads Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 6/08/08 through 6/21/08 in the amount of $100,648.77. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of July 2, 2008 in the amount of $178,772.35. Motion was adopted on a roll call vote: Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of June 18, 2008. Motion was adopted on a roll call vote: Commissioner Gromaski was excused to attend a Retirement Board meeting. Commissioner Lewandowski moved to approve a Professional Services Agreement with Tetra Tech, Inc. for various studies. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to post for an open CSR position. Motion was adopted on a roll call vote: Mr. Miller reported that the recent rain event was handled without problems. Generators were required at several pump stations that lost power. Mr. Miller presented quotes for floor cleaning in the Control Building. Commissioner moved to award to Stanley Steemer, for their low quote of $4,500.00. Motion was adopted on a roll call vote: Mr. Miller discussed the need to replace the grit auger chute. There is only one supplier for this item. Commissioner Redmond moved to purchase the grit auger chute from WSG Solutions for their quote of $8,151.50. Motion was adopted on a roll call vote: Mr. Miller reported that Douglas Koss, an Operations Supervisor at the WWTP, has received the Operations Professional of the Year from the MWEA. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 16, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:33 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY, JULY 16, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:25 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; and Douglas Koss, Plant Operator; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Mel McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the July 2, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Bangor Township/Englund Drive Water project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Bangor Township/Euclid Avenue Sewer project. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 6/22/08 through 7/05/08 in the amount of $72,724.17. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of July 16, 2008 in the amount of $269,682.69. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the attendance of two employees to an Advanced Cross Connection Training Seminar. Motion was adopted on a roll call vote: WWTP: Annual maintenance review underway; Testing for permit renewals; Remote control system for press installed; Fuel surcharges. An Accomplishment Award was presented to Douglas Koss for being named Operations Professional of the Year by the MWEA. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, July 30, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:45 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY, JULY 30, 2008
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:01 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Robert Lewandowski Also present were: Road Commission Representative: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the July 16, 2008 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT T. Spegel – Talks are continuing regarding possible inclusion in the West Bay County Wastewater Treatment Plant system for Hampton Township and the City of Essexville.
Mr. Schubert reported that easements are being obtained for the Portsmouth Township/Agnes & Mary Streets Water project. Mr. Schubert reported that three RFP’s for engineering services have been received for the Bangor Township/Westlawn @ Fisher Pump Station sewer project. These will be reviewed by Mr. Miller prior to the next meeting. Commissioner Redmond moved to approve payroll for the period of 7/06/08 through 7/19/08 in the amount of $70,153.28. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the bills of July 30, 2008 in the amount of $271,735.73. Motion was adopted on a roll call vote: Mr. Schubert reported that Spicer Group, Inc. has delivered a draft of the Construction Specification Document Revision. He will review prior to submitting the document to the Board. Commissioner Redmond moved to advertise for an August 13, 2008 bid opening for a meter reader pick-up truck. Motion was adopted on a roll call vote: Mr. Schubert reported that the July 22nd rain event did not result in any permit violations. Four lift station alarms went off and emergency generators were implemented. The SCADE system worked flawlessly. J. Lillo thanked the Department for the recent use of their television equipment for storm sewer work. Mr. Schubert presented a memo from Douglas Koss requesting to hire a part-time employee for the treatment plant. Commissioner Gromaski moved to approve the request. Motion was adopted on a roll call vote: Mr. Schubert reported that the driveway project has been completed on time and under budget. Mr. Schubert thanked the Road Commission for their assistance on the project. The transition to the railtrail has been well received. There being no further business before the Board, Commissioner Lewandowski moved to adjourn the meeting until Wednesday, August 13, 2008 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:19 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond |
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