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Archived Minutes WEDNESDAY, July 14, 2010
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Thomas Paige, Asst. Director; Paul Colbeck, Water Superintendent; Jim Marter, Accounting Manager; and Ed Carstens, WWTP Superintendent; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Joe Mongeluz, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the June 30, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - T. Paige introduced new WWTP Superintendent, Ed Carstens Commissioner Rivet motioned for approve and execute Change Order # 2 for $186,321.40 with F & V Construction Management, Inc. Regional WWTP/Process Expansion water project. Chairman is authorized to sign. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve pay request No. 3 to F & V Construction Management, Inc. for Regional WWTP/Process Expansion water project for $881,152.51. Motion was adopted on a roll call vote: Bids were received and opened for Williams Township/Flajole Road water main loop (between Wheeler & Wilder Roads). Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 6/20/10 through 7/3/10 in the amount of $78,817.38. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve bills in the amount of $1,886,788.29. Motion was adopted on a roll call vote: Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion project. The basin is progressing on schedule. The contractor will start pouring the digester walls next week. The project is still under the projected budget costs. T. Spegel gave an update on the Hampton portion of the project that is approximately 40% complete. Mr. Paige discussed Essexville Meter Reading; DWS will start doing this on a monthly basis. Mr. Paige discussed Saginaw/Midland Water Supply Update; preliminary reports should be received shortly. Mr. Miller gave notice of his 8/20/10 retirement date. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 28, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:50 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, July 28, 2010
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:54 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Thomas Paige, Asst. Director; Paul Colbeck, Water Superintendent; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the July 14, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Redmond moved to advertise on or after 7/29/10 for an August 11, 2010 bid opening for Portsmouth Township/WWS #1 Agnes, Mary, Danak & Johnson water systems improvements. Bid will be awarded at the August 25, 2010 meeting. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve bid for Williams Township/Flajole Road water main loop (between Wheeler & Wilder) to Mid-State Earthworks, Inc., which was the low bid of $101,305.00. This motion will authorize, approve, and execute Contract Documents. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 7/4/10 through 7/17/10 in the amount of $86,623.12. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve bills in the amount of $458,050.19. Motion was adopted on a roll call vote: Commissioner Rivet motioned to approve and execute Change Order # 3 for $80,760.97 with F & V Construction Management, Inc. Regional WWTP/Process Expansion water project. Chairman is authorized to sign. Motion was adopted on a roll call vote: Mr. Paige discussed the Saginaw/Midland Water Supply. LAN is on schedule to provide a report to the Saginaw/Midland Water Supply board in mid-August regarding the possible production of raw or finished water for Bay County. The Malcolm Pirnie report for the Bay City Water Treatment Plant is also due by mid-August. Once these reports are available, Raftalis Financial will develop a rate model for the two water supply options. Mr. Paige discussed the 2010/11 Proforma Rate and water supply studies funding. The 2010/11 Proforma is $2.30 ccf ($2.06 is current rate). This increase along with payment for the studies amounts to an additional charge to the townships of approximately $0.30 ccf. DWS will be reviewing the effect of the new proforma and cost of the studies on each water district and making a recommendation to each water district shortly. There being no further business before the Board, Commissioner River moved to adjourn the meeting until Wednesday, August 11, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:05 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, June 30, 2010
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck, Jim Marter and Thomas Paige; Supervisors - Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the June 16, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Gromaski moved to advertise on or after 6/30/10 for a July 14, 2010 bid opening for Williams Township/Flajole Road water main loop (between Wheeler and Wilder Roads). Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 6/6/10 through 6/19/10 in the amount of $121,821.06. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve bills in the amount of $220,900.59. Motion was adopted on a roll call vote: Commissioner Redmond motioned for approval to post and fill WWTP Operations Specialist I position. Motion was adopted on a roll call vote: Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion project. Recent weekend rain event of 2 inches was handled with no overflows. The bond issue was closed last week with an interest rate of 4.07% which nearly matches a AAA bond rating. Sewer Use Ordinances and Inter Jurisdictional Agreements are being discussed and will need to be adopted by Essexville and Hampton. The expansion project is progressing on schedule and status was discussed. The proposed water proforma rate for 2010-2011 was lowered to $2.33/ccf from $2.36/ccf. Staff will be further reviewing the proforma with Bay City. New WWTP Superintendent will start on 7/6/10 and Mr. Miller plans to retire in August if the transition goes well. Recent mailing from the City of Bay City was discussed. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 14, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:12 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, June 16, 2010
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:12 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond & Richard Gromaski Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck, Bradd Maki and Thomas Paige; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Joe Mongeluz, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the June 2, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Gromaski motioned for approval to pay $937,661.66 for request No. 2 dated 6/04/2010 to F & V Construction Management, Inc. for the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote: Commissioner Gromaski motioned for approve and execute Change Order # 3 with Spicer Group, Inc. for Portsmouth Township (WSS#1)/Agnes, Mary, Johnson and Danak water project. Chairman is authorized to sign. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 05/23/10 through 06/05/10 in the amount of $81,600.20. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve bills in the amount of $1,466,521.84. Motion was adopted on a roll call vote: Commissioner Gromaski moved to receive the Dept.'s Monthly Meeting Summary of June 2, 2010. Motion was adopted on a roll call vote: Mr. Paige discussed computer updates needed that are contained in the capital budget; 3 desktops and 1 laptop. Commissioner Redmond moved to approve filling the WWTP Superintendent position to Ed Carstens. He is scheduled to start on 7/6/10. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve the Bond Authorization Resolution and authorize WWTP Construction fund bank account. Bonds were priced as of 6/9/10 for a total of $4,955,000 and AA rating; proceeds to arrive on 6/24/10. Motion was adopted on a roll call vote: Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion project which is close to 30% complete. The concrete floor of the digestor has been poured and the basin work is in progress. They will be presenting details regarding the Hampton project along with T. Spiegel on 6/18/10. Mr. Paige discussed the status of Water update with City of Bay City and Saginaw-Midland Water Corporation. A draft of a recent study is to be released in early July and final report by the end of July. Bradd Maki, new Water Supervisor, was introduced. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 30, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:50 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, June 2, 2010
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Patrick Beson, County Commissioner; and Jackie McCarthy, Clerk of the Board. Commissioner Rivet moved to approve the minutes of the May 19, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Gromaski motioned for approval Change Order # 1 final balancing with Mid-state Earthworks, Inc. for the Williams Township/Salzburg Road water (between Flajole & M-47 Ramp) and Flajole & Salzburg sewer (from existing sewer south to Salzburg, East to M-4 ramp). Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Commissioner Redmond motioned for approval Final Payment Certificate # 3 to Mid-state Earthworks, Inc. for $64,066.60 for the Williams Township Flajole & Salzburg water and sewer improvements. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Commissioner Redmond motioned to approve and execute Professional Services Agreement with Civil Engineering Consultants for Williams Township/Flajole Road water main loop (between Wheeler and Wilder). Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve payroll for the period of 05/09/10 through 05/22/10 in the amount of $79,746.99. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve bills in the amount of $597,364.89. Motion was adopted on a roll call vote: Mr. Paige discussed the project update on the Regional WWTP Hydraulic/Process Expansion. Some contractors are finishing their part of the project. The project is progressing on schedule. Mr. Paige discussed the status of WWTP Superintendent Position. Interview committee was formed and 4 interviews were held and a recommendation is expected at the next meeting. Commission Chairman Redmond presented a Certificate of Appreciation recognizing Bill Schubert and discussed what an asset he has been to their organization. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 16, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, May 19, 2010
WEDNESDAY, MAY 19, 2010 DW&S REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Edward Rivet & Richard Gromaski Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Bill Schubert, Thomas Paige, Paul Colbeck and Jim Marter; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Dave Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Stu Reid, Auditor; and Lisa Fleming, Fill-in for Clerk of the Board. Commissioner Gromaski moved to approve the minutes of the May 5, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Rivet moved to approve payroll for the period of 04/25/10 through 05/08/10 in the amount of $81,592.34. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve bills in the amount of $ 1,086,261.53. Motion was adopted on a roll call vote: Commissioner Rivet moved to receive the Dept.'s Monthly Meeting Summary of May 5, 2010. Motion was adopted on a roll call vote: Stu Reid from Weinlander Fitzhugh CPA firm presented the 2009 audited financial statements and stated that there were no internal control issues. Commissioner Rivet moved to receive the financial statements. Motion was adopted on a roll call vote: Mr. Paige & Mr. Marter reviewed the received Statement of Revenue and Expense Report for First Quarter 2010. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote: Commissioner Rivet motioned for approval to pay $867,398.92 for request No. 1 dated 4/29/2010 to F &V Construction Management, Inc. for the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve and execute Agreement for Conservation Easement for Regional WWTP Hydraulic/Process Expansion. Chairman is authorized to sign. Motion was adopted on a roll call vote: Mr. Paige discussed the project update on the Regional WWTP Hydraulic/Process Expansion and noted they ran into bad soils on east side and discussed expanding pond to the south. Everything else is progressing well. Mr. Paige discussed the Water Authority. Remain on target for late summer/early fall. Mr. Paige recommended hiring Bradd Maki to the position of Water Supervisor at the Bay County Department of Water and Sewer. It is anticipated he will begin work during the first week of June pending successful completion of a physical. Commissioner Rivet moved to approve. Motion was adopted on a
roll call vote: There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 2, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:05 a.m. Respectfully Submitted by: Approved by: WEDNESDAY, May 5, 2010
WEDNESDAY, MAY 5, 2010 DW&S REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:30 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Paul Colbeck and Thomas Paige; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the April 21, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - T. Spegel discussed update on Hampton sewer project and mentioned 6/18/10, 10:00 meeting/media event. Commissioner Redmond moved to approve and execute Professional Services Agreement with Wade-Trim for Bangor Township/Barnett Lane to Harris Lane Loop; Bangor Downs; Sunset Shores Marina water project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve and execute Final Payment No. 3 with Meylan Excavating, Inc. for Kawkawlin Township/Fraser Road water project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 04/11/10 through 04/24/10 in the amount of $79,881.21. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve bills in the amount of $598,606.94. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve and execute Memorandum of Agreement with Michigan Fair Contracting Center for Regional WWTP Hydraulic/Process Expansion. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Mr. Paige and Mr. Miller discussed the project update on the Regional WWTP Hydraulic/Process Expansion and noted it is progressing well. Mr. Paige and Mr. Miller discussed the UWUA Local #546 request to seek two year Contract Extension. Commissioner Redmond moved to approve negotiations. Motion was adopted on a roll call vote: Mr. Paige recommended appointing Paul Colbeck to Water Superintendent effective June 13, 2010. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote: Commissioner Rivet motioned for approval to fill Water Supervisor position and will seek internal and external applications. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 19, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:10 a.m. Respectfully Submitted by: Approved by: WEDNESDAY, April 21, 2010
WEDNESDAY, APRIL 21, 2010 The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board. The Pledge of Allegiance was recited. Commissioner Redmond moved to approve the minutes of the April 7, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - M. Haranda questioned dust control and road bonding Commissioner Rivet moved to approve a Township-wide Sidewalk Indemnity Agreement for sidewalks installed within the BCRC road right-of-way. Motion was adopted on a roll call vote contingent upon clarifying items with our attorney: Commissioner Redmond moved to approve a Class Action Lawsuit against CenturyTel, Inc. Chairman is authorized to sign. Motion was adopted on a roll call vote: Bids received and opened on April 7, 2010 for Tandem Axle Cab and Chassis were reviewed. Commissioner Rivet moved to award bid to Diesel Truck Sales for $97,081.00 less trade-in allowance for truck #234 of $29,000.00. Motion was adopted on a roll call vote: Mr. Frederick presented quotes received for Screened Black Dirt for 2010. Commissioner Gromaski moved to award to Gushow and Sons, Inc. for their low quote of $9.50 per yard picked up and $11.75 per yard delivered to Beaver Road. Motion was adopted on a roll call vote: Mr. Lillo presented quotes received for Oils & Lubricants for 2010. Commissioner Redmond moved to award to Karbowski Oil Company, for their low quote. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve Agreement #14-2010-01 with Williams Township for ditching to improve the roadside drainage of Flajole Road between Hotchkiss Road and Salzburg Road. Project is estimated at $30,000.00. Township Share is $30,000. Schedule of Payments is: $30,000 due 5/15/10. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to receive a Thank You from the St. Patrick's Day Parade Association thanking the Board and BCRC crews for their assistance in setting up and taking down traffic control signage for the Parade in Bay City. Motion was adopted on a roll call vote: Commissioner Rivet moved to receive the generous commitment of $1,000 from the Bay Area Community Foundation and $7,500 from Bangor Township School System for the Safe Routes to School project. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 3/27/10 through 4/9/10 in the amount of $119,002.13. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve bills in the amount of $624,865.16. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve permits 10-047 through 10-060. Motion was adopted on a roll call vote: Engineer-Manager's Report - Thank you to Township Supervisors for submitting township agreements to C. Wale - Overtime report - Salt contracts; need to purchase more by August but requirements are expected to be 75% less in the fall - Blue Water at Tuscola CRC on 4/22/10 - Midland Road project; design continues, BCRC assisting with use of new camera - Wilder Road concrete patch ARRA project; Precon meeting was 4/20 and project is due to start 6/1 - Road closures for upcoming projects - M-13 over Kawkawlin River bridge project status - Meetings will be scheduled today Commissioner Rivet moved to approve the new Smoking Policy as of 5/1/10 to adhere to new law. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 5, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55a.m. Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond WEDNESDAY, April 7, 2010
WEDNESDAY, APRIL 7, 2010 The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the March 24, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Redmond moved to approve payroll for the period of 3/14/10 through 3/27/10 in the amount of $76,519.08. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve bills in the amount of $250,129.66. Motion was adopted on a roll call vote: Bids were received and opened for Regional WWTP Hydraulic/Process Expansion, two (2) boilers and sludge mixing system. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve and execute a Quit Claim Deed Releasing Easement in Williams Township for Parkview Office Plaza, LLC. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve and authorize City Sewer Cleaners to clean wet wells at Regional Pump Stations #13 and #14. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve bid for Contract 1A (Basin) for Regional WWTP/Process Expansion to Lee Wood Contracting, Inc. for $742,000.00. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve two employees to attend the MWEA seminar on April 15, 2010 in Frankenmuth. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve to send one employee to Pumps and Motors Training Seminar. Motion was adopted on a roll call vote: Mr. Miller discussed the DWS Staffing. Operations Supervisor, Mr. Koss, has returned to work. An electrician will be retiring after 30 years of service and interviews will start tomorrow. An employee is being considered to move into Bill Schubert's position upon his retirement. Ken Miller expressed his desire to retire this July or August. Mr. Miller discussed the 2008/2009 True-Up that was received from the City of Bay City on 2/15/10 indicating that the DWS owed $222,350.51, or 6.6% over the proforma. DWS thoroughly reviewed the true-up and discussions were held with the City of Bay City. Bay City provided a revised true-up dated 3/24/10 with $209,226, or 6.2%, owed to the City of Bay City from DWS. Since the amount is over 5%, DWS is required to pay the entire $209,226 per the last arbitration ruling. Contributing factors were declining water consumption along with significant purification, staffing, operational and/or unfunded employee legacy costs. Mr. Paige discussed the Regional Hydraulic/Process Expansion Project. Last week a draft wetland permit was received and things are in order to begin the project on 4/12/10. Bond resolution was approved by Bay County. A preconstruction meeting was held on 4/6/10. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, April 21, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:55 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, MARCH 24, 2010
WEDNESDAY, MARCH 24, 2010 DW&S REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:10 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the March 10, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Redmond moved to approve payroll for the period of 02/28/10 through 03/13/10 in the amount of $74,975.64. Motion was adopted on a roll call vote: Mr. Paige requested removal of the payment to Fleis & Vandenbrink until the next meeting. Commissioner Redmond moved to accept the revised bill total of $168,944.88. Motion was adopted on a roll call vote: Commissioner Redmond moved to receive the Dept.'s Monthly Meeting Summary of February 24, 2010. Motion was adopted on a roll call vote: Commissioner Rivet moved to advertise on or after 3/25/10 for an April 7, 2010 bid opening for Anerobic Digester Owned Produced equipment of the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve an additional generator for Kawkawlin pump station #6 pending Kawkawlin Township approval to Coleman Electric for $12,725. Motion was adopted on a roll call vote:
Commissioner Redmond moved to approve bid award by F & V Construction Management Inc. for items of the Regional WWTP Hydraulic/Process Expansion to Contract 3A (Process Mechanical) to Franklin Holwerda Company for $1,688,900.00, Contract 3B (Building Construction) to J.R. Heineman & Sons for $348,500.00, Contract 3C (Concrete and Excavation) to J.R. Heineman & Sons for $845,000.00, Contract 3D (Instrumentation) to Commerce Controls for $174,715.00, Contract 3E (Electrical) to Ted's Electric Service, Inc. for $180,000.00 and Contract 4 (Paving) to Pyramid Paving, Inc. at $439,250.66. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve a Resolution Approving Bond Resolution for a bond issue up to $5,000,000 for the improvements to West Bay County Regional Wastewater Treatment Plant. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve an Agreement for the construction, operation and maintenance of Wastewater Systems improvements. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve a Memorandum of Understanding for Allocation of Costs for Essexville and Hampton joining the Bay County West Side Regional Sewage Disposal System. Motion was adopted on a roll call vote: Mr. Miller and Mr. Paige discussed the retirement of their Water Superintendent and would like authorization to fill the position. Commissioner Redmond moved to approve. Motion was adopted on a roll call vote: Mr. Miller and Mr. Paige discussed the status of the Water Authority. There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 7, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:45 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, MARCH 10, 2010
WEDNESDAY, MARCH 10, 2010 DW&S REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Jim Marter and Thomas Paige; Supervisors - Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Dale Majerczyk, City Manager of Essexville; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the February 24, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Bids were received and opened for Contract 1A (Basin), Contracts 3A through 3E (Anerobic Digester) and Contract 4 (Milling and Paving) of the Regional WWTP Hydraulic/Process Expansion. Mr. Miller discussed the parts of this project and possible grant that may offset a portion of it. The Essexville City Manager discussed their part of the project that was awarded on 3/9/10. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 02/14/10 through 02/27/10 in the amount of $79,781.80. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve bills in the amount of $246,270.60. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve bid award for owner procured items of the Regional WWTP Hydraulic/Process Expansion to Actuators-Kennedy Industries for $30,972.00, Pumps to Detroit Pump and Manufacturing for $67,889.00 and VFD's to Standard Electric for $23,000.00. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve bid for pump station generators for Kawkawlin and Monitor Townships to Coleman Electric for $25,450. Commissioner Gromaski recommended considering purchasing another at this time since the cost was less than expected and another is needed. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve bid for two sets of bar screen chains to IDC Industries for $12,015.36. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve one employee to attend the Residuals and Biosolids Conference on May 23-26, 2010. Motion was adopted on a roll call vote: Mr. Paige discussed Regional force main repair on 2 Mile Road and Strieter Drive completed by Shaw Contracting. Mr. Paige discussed the Water Authority and a meeting on 3/9/10 with the Saginaw-Midland Water Corporation. Mr. Paige discussed the Regional WWTP Hydraulic/Process Expansion update. Essexville bids have been awarded. Bonds are close to being approved for Essexville and Hampton. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 24, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 11:35 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, FEBRUARY 24, 2010
WEDNESDAY, FEBRUARY 24, 2010 DW&S REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the February 10, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Gromaski moved to approve and execute a Professional Services Agreement with Spicer Group, Inc. for WWS#1 Agnes, Mary, Trumbull and 25th water. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 1/31/10 through 2/13/10 in the amount of $77,390.71. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve bills in the amount of $112,619.77. Motion was adopted on a roll call vote: Commissioner Redmond moved to receive the Dept.’s Monthly Meeting Summary of December 30, 2009 and January 20, 2010. Motion was adopted on a roll call vote: Bids were received and opened for Regional WWTP Hydraulic/Process Expansion, Pump Station Generators, and two (2) sets of bar screen chains for influent building process equipment. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve bid for Water Department vehicle for one (1) pickup truck to Hagen Ford with the trade-in of vehicle #111. The low bid less trade will be $10,237.65. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve two employees to attend the MWEA Biosolids seminar on March 16-17, 2010. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve two employees to attend the Basic People Skills, for Managers & Supervisors on March 2, 2010. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve three employees to attend the APWA Work Zone Safety seminar on March 10, 2010. Motion was adopted on a roll call vote: Mr. Paige discussed the Verizon Wireless mobile phone plan. Commissioner Rivet moved to approve a consolidated plan with Verizon Wireless. Motion was adopted on a roll call vote: Mr. Paige discussed the Regional force main repair on 2 Mile Road and Strieter Drive that occurred on 2/16/10 in which station 13 was temporarily closed. Shaw Contracting is in process of installing new pipe. The repair should be complete by next week. Mr. Miller discussed authorization to fill WWTP Superintendent; Plant Utility Operations Specialist; and General Utility/Mechanics Helper positions. Commissioner Redmond moved to approve filling the positions listed above. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, March 7, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:25 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond
WEDNESDAY, FEBRUARY 10, 2010
WEDNESDAY, FEBRUARY 10, 2010 DW&S REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors - George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the January 27, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Redmond moved to approve bid for Williams Township/Salzburg Road water (between Flajole & M-47 ramp) and Flajole Road and Salzburg Road sewer (from existing sewer south to Salzburg, east to M-47 ramp) to Mid-State Earthworks, Inc., which was the low bid of $259,501.00. Motion was adopted on a roll call vote: Commissioner Rivet moved to execute contract documents for the project noted above. Motion was adopted on a roll call vote: Commissioner Gromaski moved to authorize to sign Amendment No. 2 to Professional Services Agreement with Civil Engineering Consultants, Inc. for Williams Township/Salzburg Road water (between Flajole & M-47 ramp) and Flajole Road and Salzburg Road sewer (from existing sewer south to Salzburg, east to M-47 ramp). The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period of 1/17/10 through 1/30/10 in the amount of $96,668.09. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve bills in the amount of $253,579.95. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve bid award by F&V Construction Management Inc. for Contract 1B for Site Piping and Structures to Bilacic Trucking for $830,000.00, 2A for Process Mechanical to Franklin Holwerda Company for $604,000.00, 2B for Building Construction to J.R. Heineman & Sons for $100,500.00, 2C for Concrete and Excavation to Jelsma Concrete for $262,278.00, 2D for Instrumentation to Windemuller Electric for $262,650.00 and 2E for Electrical to J. Ranck Electric for $174,747.00 for Regional WWTP Hydraulic/Process Expansion contingent upon securing project financing. Motion was adopted on a roll call vote: Commissioner Redmond moved to advertise on or after 2/11/10 for a March 10, 2010 bid opening for Contract 1A (Basin), Contracts 3A through 3E (Anerobic Digester) and Contract 4 (Milling and Paving) of the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote: Bids were received and opened for One (1) Pickup Truck for Water Department. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve the finance director to attend the MI Government Finance Officers Association Spring Seminar on March 26, 2010. Motion was adopted on a roll call vote: Mr. Miller discussed the WWTP Hydraulic/Process Expansion update. Notice of intent is out for possible financing. Negotiated sale may be used rather than competitive bid for the best interest rate. Mr. Miller discussed the Water Authority/Bay Metro update. They met twice since the last board meeting with Saginaw-Midland Water Supply Corporation & DNRE. There is a meeting with City of Bay City on 2/11/10. There is a February 17th meeting scheduled with DWS and Saginaw-Midland Water Supply Corporation and the Bay City Times has been invited. There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 24, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, JANUARY 27, 2010
WEDNESDAY, JANUARY 27, 2010 DW&S REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:46 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Jim Marter; Supervisors - George Augustyniak, Fraser; Rich Grant and Gary Bartow of F & V; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the January 13, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Commissioner Redmond moved to approve payroll for the period of 01/03/10 through 01/16/10 in the amount of $100,509.72. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve bills in the amount of $149,502.56. Motion was adopted on a roll call vote: Commissioner Gromaski moved to advertise on or after 1/28/10 for a February 24, 2010 bid opening for owner procured items of the Regional WWTP Hydraulic/Process Expansion. Motion was adopted on a roll call vote: Commissioner Redmond moved to advertise on or after 1/28/10 for a February 10, 2010 bid opening and a February 24, 2010 award for Water Department Vehicle for one pickup truck. Motion was adopted on a roll call vote: Commissioner Rivet moved to advertise on or after 1/28/10 for a February 24, 2010 bid opening for two 35-45 kW-h stationary generators for local pump stations in Kawkawlin and Monitor Townships. Motion was adopted on a roll call vote: Commissioner Gromaski moved to advertise on or after 1/28/10 for a February 24, 2010 bid opening for two sets of bar screen chains for influent building process equipment. Motion was adopted on a roll call vote: Mr. Miller discussed Regional WWTP Hydraulic/Process Expansion update. Contracts 1B and 2A-2E bid opening at 10:00 a.m. Mr. Miller requested bidding the second half of the project at the next meeting on 2/10/10. Commissioner Rivet moved to approve to refer for review of bids and presentation of low qualified bids at the next meeting. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve that bids must be received at 2600 E. Beaver Road location by bid opening time as past practice has been. Motion was adopted on a roll call vote: Mr. Miller discussed the Water Authority/Bay Metro update. Positive progress is being made. Discussion followed. Mr. Miller discussed the Local #546 Memorandum of Understanding #1-2010. Chairman, Vice-Chairman and Member are authorized to sign. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 10, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:55 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond WEDNESDAY, JANUARY 13, 2010
WEDNESDAY, JANUARY 13, 2010 DW&S REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:50 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Thomas Paige and John Szelogowski; Supervisors - Terry Watson, Bangor; George Augustyniak, Fraser; Jim Herber, Garfield Trustee; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; John Billette & Mark Norton, Civil Engineering Consultants; Leroy Day, Garfield Township Planning Commission; and Jackie McCarthy, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the December 30, 2010 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - NONE Bids were received and opened for Williams Township/Salzburg Road water and Flajole Road and Salzburg Road sewer (from existing sewer south to Salzburg, east to M-47 ramp). Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve payroll for the period of 12/20/09 through 1/02/10 in the amount of $76,906.09. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve bills in the amount of $337,529.12. Motion was adopted on a roll call vote: Commissioner Gromaski moved to approve Maintenance of WWTP Transformer System at a cost of $11,200 to Delta Transformers. Motion was adopted on a roll call vote: Commissioner Rivet moved to approve the appointment of John Szelogowski as WWTP General Supervisor and System Analyst. Motion was adopted on a roll call vote: Mr. Miller discussed the Regional WWTP Hydraulic / Process Expansion Update. The grant status looks favorable and will be finalized in 2-3 weeks. Bond financing has been approved by Bay County as an option if it is needed. Commissioner Redmond moved to approve making this project comply with State of Michigan prevailing wage requirements for Bay County. Motion was adopted on a roll call vote: Mr. Miller discussed the Water Authority/Bay Metro status. A meeting was held on 1/12/10 with the Saginaw-Midland Municipal Water Supply Corporation, City of Bay City and City of Saginaw representatives. There are upcoming meetings this week with Bay City, Essexville, and Hampton. There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, January 27, 2010 at 10:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m. Respectfully Submitted by: Approved by: Jackie McCarthy Gerald M. Redmond |