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Archived Minutes WEDNESDAY, JANUARY 5, 2005 REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; Paul Backus, Mt. Forest; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the December
22, 2004 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Lewandowski moved to approve Change Order #1 with
Keyes Trenching, contractor on the Bangor Township/N. Euclid Avenue
Sewer project. The Chairman is authorized to sign for the Board.
Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 12/12/04 through 12/25/04 in the amount of $70,643.64. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of January 5,
2005 in the amount of $282,888.52. Motion was adopted on a roll
call vote: Mr. Miller updated the Board on recent cold weather damage to a clarifier at the WWTP. It should be repaired soon. Mr. Schubert updated the Board on the water system. The radio read system is performing well. A grant will fund a portion of the new telemetry system. Fire hydrant repairs are up 27% while main repairs remain stable. Commissioner Studders moved to approve a 2% increase to non-union
personnel. The union will also receive that amount through their
contracts. Motion was adopted on a roll call vote: Mr. Miller reported that meetings with the City of Bay City are proceeding on a positive note. Bids were received and opened for the Portsmouth Township/Bullock
& DeWyse Roads Water project. Commissioner Redmond moved to
refer the bids for review. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, January
19, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:19 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY, JANUARY 19, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; James Dubay, Garfield; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the January
5, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Bids received and opened on January 5, 2005 for the Portsmouth
Township/Bullock & DeWyse Road Water project were reviewed.
Commissioner Studders moved to award to Keyes Trenching, for their
low bid price of $47,400.00. Motion was adopted on a roll call
vote: Commissioner Redmond moved to advertise for a February 16, 2005
bid opening for the Kawkawlin-Fraser/M-13 Sanitary Sewer project.
Motion was adopted on a roll call vote: Commissioner Studders moved to advertise for a February 2, 2005
bid opening for the Kawkawlin-Fraser/Linwood Sewer Pump Station
project. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 12/26/04 through 1/8/05 in the amount of $70,195.38. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of January 19,
2005 in the amount of $550,454.20. Motion was adopted on a roll
call vote: Commissioner Redmond moved to approve the attendance of D. Koss
to practices for the Operations Challenge to be held in February
of 2005. Motion was adopted on a roll call vote: Mr. Miller discussed the editorial in the Bay City Times on January 9, 2005 regarding wastewater discharges. The article had several significant discrepancies regarding our system. He has since met with the editorial staff and explained the new law and its effect on the West Bay County System. Mr. Miller explained the new law regarding blending of sewer and storm water. Mr. Miller showed everyone the new billing form which will soon be used. The postal system had experienced problems with the old form. There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, February
2, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:18 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
WEDNESDAY, FEBRUARY 02, 2005 REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:47 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; James Dubay, Garfield; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Norbert Begick, Frankenlust Township Trustee; Erich Smith, Wade-Trim, Inc.; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the January
19, 2005 meeting. Motion was adopted on a roll call vote: Bids were received and opened for the Kawkawlin-Fraser/Linwood
Pump Station. Commissioner Redmond moved to refer the bids for
review. Motion was adopted on a roll call vote: Bids received and opened on October 13, 2004 for the Frankenlust
Township/Delta, Amelith, & Kloha Roads Sewer project were
reviewed. Commissioner Studders moved to award to Eric Construction,
Inc., for their low acceptable bid price of $1,673,845.00. Motion
was adopted on a roll call vote: Commissioner Redmond moved to approve a Contract with Eric Construction,
Inc., contractor on the Frankenlust Township/Delta, Amelith, &
Kloha Roads Sewer project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Studders moved to approve Change Order #1 with
Eric Construction, Inc., contractor on the Frankenlust Township/Delta,
Amelith, & Kloha Roads Sewer project. The Chairman and the
Clerk are authorized to sign for the Board. Motion was adopted
on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 1/9/05 through 1/22/05 in the amount of $77,684.26. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of February
2, 2005 in the amount of $405,170.32. Motion was adopted on a
roll call vote: Commissioner Redmond moved to receive the Dept.’s Monthly
Meeting Summary of January 19, 2005. Motion was adopted on a roll
call vote: Commissioner Studders moved to advertise for a February 17,
2005 bid opening for a Cube Van and a March 2, 2005 bid opening
for a Dump Truck. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve a Professional Services
Agreement with Synagro Midwest Inc., for the WWTP Biosolids Disposal.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote: Commissioner Studders moved to approve the attendance of six
employees to the Joint Expo seminar. Motion was adopted on a roll
call vote: Commissioner Studders moved to approve a Contract with Meteorlgix,
for the weather station subscription. Motion was adopted on a
roll call vote: Mr. Miller reported that there will be a meeting with the City of Bay City later today. T. Paige – Thanked the Board for their assistance with the recent hydrant flushing. There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, February
16, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:09 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond WEDNESDAY,
FEBRUARY 16, 2005
REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:25 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Spegel, Hampton; Roy DeLorge, Kawkawlin; and Thomas Paige, Williams; Sue Slancik, Fraser Township Treasurer; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; Patrick Beson, County Commissioner; Mark Sohlden, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the February
2, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to approve Payment #2 (Final) to
Great Lakes Contracting Enterprises, Inc., contractor on the Monitor
Township/Wilder Road Water project. Liquidated damages have been
assessed for late completion. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Bids received and opened on February 2, 2005 for the Kawkawlin-Fraser/Linwood
Pump Station were reviewed. Commissioner Lewandowski moved to
award to Meylan Excavating, for their low bid price of $36,565.00.
Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 1/23/05 through 2/5/05 in the amount of $67,342.41. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of February
16, 2005 in the amount of $407,433.04. Motion was adopted on a
roll call vote: B. Schubert reviewed the Water Department Annual Report. Commissioner
Lewandowski moved to receive the report. Motion was adopted on
a roll call vote: Commissioner Studders moved to advertise for a March 2, 2005
bid opening for a Pick-Up for the Water Dept. Motion was adopted
on a roll call vote: Commissioner Studders moved to advertise for a March 11, 2005
bid opening for a Van for the Sewer Dept. Motion was adopted on
a roll call vote: Commissioner Redmond moved to approve a Consent to Use of Easement
for Construction of Sign with Valley United Insurance Agency,
Inc. located on Jenny Street in Bangor Township. The Chairman
and the Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote: Mr. Miller updated the Board on his most recent meeting with the City of Bay City. Commissioner Studders moved to approve the attendance of two
people to the MWEA Wastewater Administration Workshop. Motion
was adopted on a roll call vote: Bids were received and opened for the Kawkawlin-Fraser/M-13
Sanitary Sewer project. Commissioner Redmond moved to refer the
bids for review. Motion was adopted on a roll call vote: Bids were received and opened for a Cube Van for the Water Dept.
Commissioner Redmond moved to refer the bids for review. Motion
was adopted on a roll call vote: K. Schott reviewed the Wastewater Treatment Plant Annual Report.
There were no violations of our permit in 2004. The new radio
telemetry system is working very well. Commissioner Studders moved
to receive the report. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, March
2, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:05 a.m.:
Respectfully Submitted by: Approved by:
Julie K. Bowker Gerald M. Redmond
WEDNESDAY, MARCH 2, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Gary Brandt, Monitor; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the February
16, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Bids were received and opened for a Dump Truck. Commissioner
Studders moved to refer the bids for review. Motion was adopted
on a roll call vote: Bids were received and opened for a Pick-Up Truck. Commissioner
Redmond moved to refer the bids for review. Motion was adopted
on a roll call vote: Commissioner Lewandowski moved to approve Amendment #3 to the
Professional Services Agreement with Civil Engineering Consultants,
Inc., for the Kawkawlin-Fraser/M-13 Sanitary Sewer project. The
Chairman and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 2/6/05 through 2/19/05 in the amount of $68,165.58. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of March 2,
2005 in the amount of $166,966.30. Motion was adopted on a roll
call vote: Bids received and opened on February 16, 2005 for a Cube Van
were reviewed. Commissioner Studders moved to award to Hagen Ford,
for their low bid price of $16,067.58 with trade-in. Motion was
adopted on a roll call vote: Commissioner Studders moved to allow Mr. Miller to conduct a
review of alternatives to the Dept.’s current banking institution.
Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Friday, March 11,
2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 11:01 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond FRIDAY, MARCH 11, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; Supervisors – Terry Watson, Bangor; Dick Gromaski, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Dick Bishop, Bangor Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the March
2, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Lewandowski moved to approve a Contract with Keyes
Trenching Services, LLC, contractor on the Portsmouth Township/Bullock
and DeWyse Roads Water project. The project was awarded on January
19, 2005. The Chairman and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve a Change Order #1 with
Keyes Trenching Services, LLC, contractor on the Portsmouth Township/Bullock
and DeWyse Roads Water project. The Chairman and the Clerk are
authorized to sign for the Board. Motion was adopted on a roll
call vote: Commissioner Studders moved to approve Amendment #1 to the Professional
Services Agreement with Civil Engineering Consultants, Inc., engineer
on the Portsmouth Township/Bullock and DeWyse Roads Water project.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote: Commissioner Redmond moved to approve Amendment #1 to the Professional
Services Agreement with Nelson Tank Engineering and Consulting,
Inc., to provide a warranty inspection on the Kawkawlin Township/Elevated
Tank project. The Chairman and the Clerk are authorized to sign
for the Board. Motion was adopted on a roll call vote: Commissioner Studders moved to approve a Contract with Meylan
Excavating, contractor on the Kawkawlin-Fraser/Linwood Pump Station
project. The Chairman and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve Change Order #2 with
Keys Trenching Services, LLC, contractor on the Bangor Township/N.
Euclid Avenue Sewer project. The Chairman is authorized to sign
for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 2/20/05 through 3/5/05 in the amount of $70,023.70. Motion
was adopted on a roll call vote: Commissioner Redmond moved to approve the bills of March 11,
2005 in the amount of $211,450.28. Motion was adopted on a roll
call vote: Commissioner Studders moved to receive the Dept.’s Monthly
Meeting Summary of February 16, 2005. Motion was adopted on a
roll call vote: Bids received and opened on March 2, 2005 for a Dump Truck were
reviewed. Commissioner Studders moved to award to Diesel Truck
Sales, for their low bid price of $55,312.00, with trade-in. Motion
was adopted on a roll call vote: Bids received and opened on March 2, 2005 for a Pick-Up Truck
were reviewed. Commissioner Redmond moved to award to Dean Arbor
Ford, for their low bid price of $10,497.00, with trade-in. Motion
was adopted on a roll call vote: Bids were received and opened for a Utility Van. Commissioner
Studders moved to refer the bids for review. Motion was adopted
on a roll call vote: Mr. Miller discussed the lack of progress on the Sewer Use Ordinance.
Commissioner Studders moved to have Mr. Miller work with legal
counsel to resolve this matter. Motion was adopted on a roll call
vote: There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, March
30, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 9:51 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, MARCH 30, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the March
11, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to approve a Professional Services
Agreement with Civil Engineering Consultants, for the Merritt
Township/Cotter Road Water project. The Chairman and the Clerk
are authorized to sign for the Board. Motion was adopted on a
roll call vote: Commissioner Lewandowski moved to approve a Professional Services
Agreement with Civil Engineering Consultants, for the Merritt-Portsmouth/WWS
#1 Circulation Pump Station Building project. The Chairman and
the Clerk are authorized to sign for the Board. Motion was adopted
on a roll call vote: Commissioner Redmond moved to approve Amendment #1 to the Professional
Services Agreement with Bartow & King Engineers, Inc., for
the Monitor Township/Wilder Road Water project. The Chairman and
the Clerk are authorized to sign for the Board. Motion was adopted
on a roll call vote: Mr. Miller discussed progress on the Kawkawlin-Fraser/M-13 Sanitary
Sewer project. General obligation bonds, in the amount of $940,000.00,
will be sold by Kawkawlin township. Bids received and opened on
February 16, 2005 for the M-13 Sanitary Sewer were reviewed. Commissioner
Redmond moved to award to Porath Contactors, for their low bid
price of $1,312,605.00. The award is contingent upon the sale
of bonds. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve a Franchise Agreement
with Fraser and Kawkawlin Townships for Maintenance and Billing
for the M-13 Sanitary Sewer project. The Chairman and the Clerk
are authorized to sign for the Board. Motion was adopted on a
roll call vote: Commissioner Redmond moved to approve payroll for the period
of 3/6/05 through 3/19/05 in the amount of $68,089.73. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of March 30,
2005 in the amount of $268,236.46. Motion was adopted on a roll
call vote: Bids received and opened on March 11, 2005 for a 1/2 Ton Utility
Van were reviewed. Mr. Miller explained that the low bidder cannot
supply the vehicle as bid. Commissioner moved to award to Graff
Chevrolet, for their low bid price of $14,942.11, meeting specifications.
Motion was adopted on a roll call vote: Commissioner Studders moved to approve the NPDES Permit Application.
The Chairman is authorized to sign for the Board. Motion was adopted
on a roll call vote: Mr. Miller discussed the replacement of the current radio system.
The Purchasing Policy allows the purchase as a single source supplier.
Commissioner Studders moved to approve the purchase and installation
of Motorola equipment from Anderson Radio for their quote of $78,935.96.
Motion was adopted on a roll call vote: Mr. Miller updated the Board on a recent meeting held at Hampton Township regarding sewer service. The Wastewater Treatment Plant has the capacity to serve Hampton Township. Proposed rates were reviewed. Commissioner Lewandowski moved to approve the attendance of
three employees to the AWWA Spring Regional meeting. Motion was
adopted on a roll call vote: There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, April
13, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:35 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, APRIL 13, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; James Dubay, Garfield; Roy DeLorge, Kawkawlin; Gary Brandt, Monitor; and Thomas Paige, Williams; Dick Bishop, Bangor Township Trustee; Jim Davison, Kawkawlin Township Trustee; Erich Smith, Wade-Trim, Inc.; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the March
30, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to advertise for an April 27, 2005
bid opening for the Merritt-Portsmouth/WWS #1 Pump Station Fence
project. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve a Professional Services
Agreement with Wade-Trim, Inc., for the Monitor Township/Fisher,
Reinhardt, Grande, & W. Pressler Roads Water project. The
Chairman and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve Change Order #1 with
Meylan Excavating, Inc., contractor on the Kawkawlin-Fraser/Linwood
Pump Station project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 3/20/05 through 4/2/05 in the amount of $68,901.06. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of April 13,
2005 in the amount of $492,432.06. Motion was adopted on a roll
call vote: Commissioner Redmond moved to approve the attendance of one
employee to a Vulnerability Assessment Workshop. Motion was adopted
on a roll call vote: Commissioner Studders moved to approve the attendance of one
employee to an Advanced Wastewater Mathematics Training session.
Motion was adopted on a roll call vote: Mr. Miller updated the Board on the recent meeting with the City of Bay City. On behalf of the Out-City administrators/customers Mr. Miller presented the city representatives with a handout describing concerns and potential options for the proposed renovations of the water treatment plant. Discussion followed. Water True-Up figures have been received by the Dept. and are being reviewed by staff. There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, April
27, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:33 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, APRIL 27, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Terry Spegel, Hampton; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the April
13, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to approve a Contract with Porath
Contractors, contractor on the Kawkawlin-Fraser/M-13 Sanitary
Sewer project. The Chairman and the Clerk are authorized to sign
for the Board. Motion was adopted on a roll call vote: Commissioner Studders moved to establish a construction account
at Chemical Bank & Trust for the Kawkawlin-Fraser/M-13 Sanitary
Sewer project. The Chairman is authorized to sign for the Board.
Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 4/3/05 through 4/16/05 in the amount of $67,910.81. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of April 27,
2005 in the amount of $399,521.37. Motion was adopted on a roll
call vote: Mr. Miller discussed the need to replace the collection equipment
in two primary clarifier replacements. Bids were taken last fall
for one unit and awarded to the low bidder NRG Products. They
were low by over $4,500.00. Purchasing identical units would lower
stock requirements. Commissioner Redmond moved to purchase two
units from NRG Products for their price of approximately $27,200.00
for both units. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve the attendance of
one employee to the Operators Challenge. Motion was adopted on
a roll call vote: Commissioner Studders moved to approve the attendance of five
employees to a MCRCSIP supervisor training session. Motion was
adopted on a roll call vote: Commissioner Lewandowski moved to approve the attendance of
one employee to an Emerging Issues in Water Treatment seminar.
Motion was adopted on a roll call vote: Mr. Miller reported that there will be a meeting tomorrow to discuss the modified sewer rate for Hampton Township. Mr. Miller and Mr. Marter will be presenting the rate model to the Hampton Township Board. Mr. Miller reported that the City of Bay City 2003/2004 Water True Up costs have been reviewed. Several concerns were addressed in a letter to the city. Mr. Miller discussed the recent banking comparison done by the Department. Four banks were compared. National City, the current bank, has agreed to raise interest rates and reduce fees. Commissioner Redmond commended Mr. Miller for cost savings generated by his diligence. Commissioner Studders moved to change the meeting of May 25,
2005 to May 23, 2005 at 11:00 a.m.. Motion was adopted on a roll
call vote: Bids were received and opened for the Merritt-Portsmouth/WWS
#1 Circulation Pump Station Building and Fence. Commissioner Studders
moved to award to the low bidder, R.D. Prime General Cont., for
their price of $22,245.00. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, May
11, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:19 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, MAY 11, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; Bill Schubert, Water Superintendent; James Marter, Accounting Manager; Supervisors – Hilda Dijak, Frankenlust; and Gary Brandt, Monitor; Erich Smith, Wade-Trim, Inc.; Stu Reid and Scott Nietzki, Weinlander Fitzhugh; and Jim Lillo, Acting Clerk of the Board. Commissioner Redmond moved to approve the minutes of the January
21, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Redmond moved to approve payroll for the period
of 4/17/05 through 4/30/05 in the amount of $68,297.50. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of May 11, 2005
in the amount of $572,807.81. Motion was adopted on a roll call
vote: Commissioner Lewandowski moved to receive the Dept.’s
Monthly Meeting Summary of March 30, 2005 and April 27, 2005.
Motion was adopted on a roll call vote: The meeting was opened to S. Reid & S. Nietzki who discussed
the 2004 Audit Report. Commissioner Lewandowski moved to receive
the report. Motion was adopted on a roll call vote: The Sewer Use Ordinance was discussed. Mr. Miller recommended
hiring David Meyer of Smith Bovill. Commissioner Studders moved
to approve a Professional Services Agreement with Smith Bovill.
The Chairman and Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote: Mr. Miller and Mr. Marter updated the Board on their review
of banking services. Interest rates will be increased, fees will
be decreased, and customers will be able to pay their bills online.
Commissioner Redmond commended Mr. Miller and Mr. Marter for their
efforts in obtaining these savings. Commissioner Studders moved
to approve the forms to allow the new services. The Chairman is
authorized to sign for the Board. Motion was adopted on a roll
call vote: Commissioner Redmond moved to hire two seasonal employees. Motion
was adopted on a roll call vote: Commissioner Lewandowski moved to approve the attendance of
four employees to a Chlorine Training session. Motion was adopted
on a roll call vote: There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Monday, May 23,
2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:30 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond MONDAY, MAY 23, 2005 REGULAR MEETING
Roll Call: Gerald Redmond & Michael Studders Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the May
11, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT H. Dijak – Praised work done by the Dept. of Water & Sewer and Lee Wood Contracting at W. Side Saginaw and Two Mile where a sewer line broke. Commissioner Studders moved to approve Amendment #1 to the Professional
Services Agreement with Wade-Trim, Inc., for the Monitor Township/Fisher,
Reinhardt, Grande, & W. Pressler Roads Water project. The
Chairman and the Clerk are authorized to sign for the Board. Motion
was adopted on a roll call vote: Mr. Miller discussed the Merritt-Portsmouth/WWS #1 Circulation
Pump Station improvements. The Contract with R.D. Prime General
Cont. needs to be reviewed by legal counsel. Commissioner Redmond
moved to give the Director power to act when the contract review
is complete. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 5/1/05 through 5/14/05 in the amount of $67,777.89. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of May 23, 2005
in the amount of $247,862.04. Motion was adopted on a roll call
vote: Mr. Miller discussed his latest meeting with the City of Bay City. Various topics were discussed: plant improvements, lagoon improvements, master meters, and water true-up costs. Mr. Miller reported that he has met with Hampton Township and the City of Bay City relative to sewer rates. Mr. Miller reported that discussions are being held with the local units regarding a possible adjustment in retail sewer rates. Mr. Miller reviewed the first quarter Statement of Revenues and Expenses. Mr. Miller updated the Board on a recent sewer line break at Station #13 located at W. Side Saginaw and Two Mile Roads. A 27” concrete pipe located within the fence broke. The Board expressed appreciation for the Dept. of Water & Sewer crews, Lee Wood Contracting crews, and neighboring businesses. Commissioner Redmond moved to approve the attendance of one
employee to a DEQ Workshop. Motion was adopted on a roll call
vote: There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, June 8,
2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 12:51 p.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, JUNE 8, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Thomas Paige, Williams; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the May
23, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT D. Gromaski – M-13 Sanitary Sewer project has begun.
Commissioner Redmond moved to advertise for a June 22nd bid
opening for the Merritt Township/Cotter Road Water project. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve Change Order #1 with
Porath Contractors, Inc., contractor on the Kawkawlin-Fraser/M-13
Sanitary Sewer project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 5/15/05 through 5/28/05 in the amount of $74,862.98. Motion
was adopted on a roll call vote: Commissioner Redmond moved to approve the bills of June 8, 2005
in the amount of $414,268.13. Motion was adopted on a roll call
vote: Commissioner Redmond moved to receive the Dept.’s Monthly
Meeting Summary of May 25, 2005. Motion was adopted on a roll
call vote: Mr. Miller reported that there has been a waterline break at W. Side Saginaw and Two Mile Roads. It is believed that this break was caused by settlement around the sewer line repair. Repairs have been made. Mr. Miller updated the Board on talks with Hampton Township and the City of Bay City. There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, June 22,
2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:39 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, JUNE 22, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the June
8, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to approve a Professional Services
Agreement with Wade-Trim, Inc., for the Bangor Township/State
Street Water project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve Payment #2 (Final) to
Meylan Excavating, Inc., contractor on the Kawkawlin Township/River
Road Water project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve Change Order #2 with CRS/Shaw
Contracting Company, contractor on the Bangor Township/State,
Two Mile, & Patterson Roads Sewer project. The Chairman is
authorized to sign for the Board. Motion was adopted on a roll
call vote: Commissioner Studders moved to approve Change Order #3 (Final)
with Keyes Trenching, contractor on the Bangor Township/N. Euclid
Avenue Sewer project. The Chairman is authorized to sign for the
Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve Amendment #1 to the Professional
Services Agreement with Civil Engineering Consultants, Inc., for
the Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer
project. The Chairman and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll call vote: Commissioner Studders moved to approve Change Order #1 with Eric
Construction, Inc., contractor on the Frankenlust Township/Delta,
Amelith, & Kloha Roads Sewer project. The Chairman and the
Clerk are authorized to sign for the Board. Motion was adopted
on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 5/29/05 through 6/11/05 in the amount of $70,372.11. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of June 22,
2005 in the amount of $139,827.60. Motion was adopted on a roll
call vote: Commissioner Studders moved to advertise for a July 7, 2005
bid opening for Asphalt Restoration. Motion was adopted on a roll
call vote: Mr. Miller updated the Board on a recent meeting with the City of Bay City. Highlights included: Master Meters, Water True-Up response, and source of water discussion. Mr. Miller discussed the condition of the sewer line near station
#13 located at W. Side Saginaw and Two Mile Roads. Insurance coverage
for the recent break is a possibility. Mr. Miller is looking at
preventative maintenance, such as a cured-in-place liner, for
the remaining deteriorated sections. Commissioner Redmond moved
to authorize the Director to act on their behalf. Motion was adopted
on a roll call vote: Bids were received and opened for the Merritt Township/Cotter
Road Water project. Commissioner Studders moved to refer the bids
for review. Motion was adopted on a roll call vote: There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Thursday, July 7,
2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:32 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond THURSDAY, JULY 7, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the June
22, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Bids received and opened on June 22, 2005 for the Merritt Township/Cotter
Road Water project were reviewed. Commissioner Redmond moved to
award to Wellman Excavating, for their low bid price of $98,020.00.
The award is contingent upon township approval and a special assessment
district public hearing. Motion was adopted on a roll call vote: Commissioner Studders moved to approve Change Order #2 with
Porath Contactors, Inc., contractor on the Kawkawlin-Fraser/M-13
Sanitary Sewer project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve Payment #2 (Final)
to Meylan Excavating, contractor on the Kawkawlin-Fraser/Linwood
Pump Station project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 6/12/05 through 6/25/05 in the amount of $69,494.13. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of July 7, 2005
in the amount of $657,451.74. Motion was adopted on a roll call
vote: Bids were received and opened for Asphalt Restoration. Commissioner
Lewandowski moved to refer the bids for review. Motion was adopted
on a roll call vote: Mr. Miller reported that a meeting has been held with the Saginaw-Midland Water Supply System and the City of Bay City regarding an alternate source of water. Mr. Miller updated the Board on sewer projects: Frankenlust is 75% complete and M-13 is ahead of schedule at 20% complete. Commissioner Redmond moved to post a Customer Service Representative
Position. Motion was adopted on a roll call vote: Mr. Miller discussed the recent City of Bay City construction accident. Safety programs have been reviewed. There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, July 20,
2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:20 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, JULY 20, 2005 REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 10:08 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director; Bill Schubert, Supervisor – Hilda Dijak, Frankenlust; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the July
7, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to approve a Professional Services
Agreement with Civil Engineering Consultants, Inc., for the Williams
Township/Hotchkiss & Salzburg Roads Water project. The Chairman
and the Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote: Commissioner Studders moved to approve a Professional Services
Agreement with Utility Services Authority, LLC, for the Frankenlust
Township/M-84 & Two Mile Road Sewer Repair project. The Chairman
and the Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote: Mr. Miller reported on recent discussions with M.D.O.T. regarding necessary repairs to a manhole structure due to deterioration resulting from hydrogen sulfide gas coming from the Linwood Rest Area. Commissioner Redmond moved to approve payroll for the period
of 6/26/05 through 7/9/05 in the amount of $69,022.14. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of July 20,
2005 in the amount of $451,466.37. Motion was adopted on a roll
call vote: Bids received and opened on July 7, 2005 for Asphalt Restoration
were reviewed. Commissioner Redmond moved to award to L. M. Satkowiak,
for their low bid price. Motion was adopted on a roll call vote: Mr. Miller updated the Board on the Interjurisdictional Agreement being drafted with the Sewer Use Ordinance. A draft is now ready for review. Mr. Miller presented and discussed a report on legal fees. Commissioner Studders moved to approve sending a letter to the
Retirement System authorizing an actuarial study. Motion was adopted
on a roll call vote: There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, August
3, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:41 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, AUGUST 3, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the July
20, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to approve a Professional Services
Agreement with Civil Engineering Consultants, Inc., for the Fraser
Township/Old State Road Water project. The Chairman and the Clerk
are authorized to sign for the Board. Motion was adopted on a
roll call vote: Commissioner Redmond moved to approve payroll for the period
of 7/10/05 through 7/23/05 in the amount of $69,098.82. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of August 3,
2005 in the amount of $400,013.77. Motion was adopted on a roll
call vote: Mr. Miller discussed the ongoing effort to allow customers to
make payments online. Commissioner Studders moved to authorize
SAMSA to proceed with the development of the electronic fund transfer
program. Motion was adopted on a roll call vote: Mr. Miller reported that an informational meeting will be held for the Kawkawlin & Fraser Townships/Huron Road Sewer project. Mr. Miller reported on the separation of finances for the Kawkawlin-Fraser Water district. The Merritt-Portsmouth system will also be separated. Commissioner Studders moved to authorize staff to review resumes
and interview candidates for a Customer Service Representative
position in the Clerical Department. Motion was adopted on a roll
call vote: Mr. Miller reported on a recent safety workshop held with the City of Bay City. There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, August
17, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:00 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond
WEDNESDAY, AUGUST 17, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Hilda Dijak, Frankenlust; Jim Lillo, Acting Clerk of the Board. Commissioner Redmond moved to approve the minutes of the August
3, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Lewandowski moved to approve Change Order #1 with
RD Prime Construction, Inc., contractor on the Merritt-Portsmouth/WWS
#1 Circulation Pump Station Improvement project. The Chairman
and the Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote: Commissioner Redmond moved to approve Payment #2 (Final) to
Earthworm, Inc., contractor on the Portsmouth Township/River Road
Water project. The Chairman and the Clerk are authorized to sign
for the Board. Motion was adopted on a roll call vote: Commissioner Studders moved to advertise for an August 31, 2005
bid opening for Williams Township/Hotchkiss and Salzburg Road
Water project. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve Change Order #3 with Porath
Contractors, Inc., contractor on the Kawkawlin-Fraser/M-13 Sanitary
Sewer project. The Chairman and the Clerk are authorized to sign
for the Board. Motion was adopted on a roll call vote: Commissioner Studders moved to approve payroll for the period
of 7/24/05 through 8/6/05 in the amount of $72,745.01. Motion
was adopted on a roll call vote: Commissioner Lewandowski moved to approve the bills of August
17, 2005 in the amount of $377,943.60. Motion was adopted on a
roll call vote: Commissioner Redmond moved to receive the Dept.’s Monthly
Meeting Summary of July 20, 2005. Motion was adopted on a roll
call vote: The Board approved selling a 1995 Chevrolet Van in the Road Department sealed bid sale. Mr. Schubert updated the Board on the radio system upgrade. Mr. Miller reported on an approximate $75,000.00 insurance settlement for the Frankenlust Township/M-84 & Two Mile Road Sewer pump station failure. The surrounding area will be refurbished with liners. There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, August
31, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:10 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, AUGUST 31, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisor – Hilda Dijak, Frankenlust; Donna Leitermann, Bangor Township Treasurer; Jim Davison, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the August
17, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Bids were received and opened for the Williams Township/Hotchkiss
and Salzburg Roads Water project. Commissioner Redmond moved to
refer the bids for review. Motion was adopted on a roll call vote: Commissioner Studders moved to approve a Professional Services
Agreement with Civil Engineering Consultants, Inc., for the Beaver
Township/Beaver, Parish, Townline 14, and Eight Mile Roads Water
project. The Chairman and the Clerk are authorized to sign for
the Board. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve a Contract with Wellman
Excavating, for the Merritt Township/Cotter Road Water project.
The project was awarded on July 7, 2005. The Chairman and the
Clerk are authorized to sign for the Board. Motion was adopted
on a roll call vote: Commissioner Studders moved to approve Amendment #2 to the Professional
Services Agreement with Wade-Trim, Inc., for the Monitor Township/Fisher,
Reinhardt, Grande, & W. Pressler Water project. The Chairman
and the Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote: Commissioner Redmond moved to approve Change Order #3 with Eric
Construction, Inc., contractor on the Frankenlust Township/Delta,
Amelith, & Kloha Roads Sewer project. The Chairman and the
Clerk are authorized to sign for the Board. Motion was adopted
on a roll call vote: Commissioner Studders moved to approve payroll for the period
of 8/7/05 through 8/20/05 in the amount of $69,673.63. Motion
was adopted on a roll call vote: Commissioner Redmond moved to approve the bills of August 31,
2005 in the amount of $205,476.95. Motion was adopted on a roll
call vote: Commissioner Studders moved to approve the attendance of three
people to an AutoRead seminar. Motion was adopted on a roll call
vote: Commissioner Lewandowski moved to approve the attendance of
three employees to the AWWA Fall Regional Meeting. Motion was
adopted on a roll call vote: Mr. Miller updated the Board on various projects at the Wastewater Treatment Plant: primary tank maintenance, replacement of Auger Monster, replacement of variable speed equipment, tv’d sewer lines, and restaurant survey regarding grease traps. Trench safety was discussed. Slopes are generally used instead of vertical walls which require trench boxes. All employees are trained annually. There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, September
14, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:16 a.m.: Respectfully Submitted by: Approved by: WEDNESDAY, SEPTEMBER 14, 2005 REGULAR MEETING
The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:47 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the August
31, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to approve Payment #1 (Final) to
R.D. Prime Construction, contractor on the Merritt-Portsmouth/WWS
#1 Circulation Pump Station Improvement project. The Chairman
and the Clerk are authorized to sign for the Board. Motion was
adopted on a roll call vote: Bids received and opened on August 31, 2005 for the Williams
Township/Hotchkiss and Salzburg Roads Water project were reviewed.
Commissioner Lewandowski moved to award to Keyes Trenching, LLC,
for their low bid price of $112,882.00. Motion was adopted on
a roll call vote: Commissioner Redmond moved to approve a Contract with Keyes
Trenching, LLC, contractor on the Williams Township/Hotchkiss
and Salzburg Roads Water project. The Chairman and the Clerk are
authorized to sign for the Board. Motion was adopted on a roll
call vote: Mr. Miller discussed the need to replace the rail systems at
various pump stations. Hydro Dynamics has quoted a price of $4,150.00
per station. Five stations will be done this year. Commissioner
Redmond moved to authorize the Director to prepare a Professional
Services Agreement with Hydro Dynamics. Motion was adopted on
a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 8/21/05 through 9/3/05 in the amount of $67,917.25. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of September
14, 2005 in the amount of $587,267.72. Motion was adopted on a
roll call vote: Commissioner Studders moved to offer the position of Customer
Service Representative to Sally Wright. Motion was adopted on
a roll call vote: Mr. Miller discussed the continuing education credits (cec’s) required to maintain an operator’s license. Various positions at the Department of Water & Sewer require these licenses. Many training sessions provide partial cec’s necessary for this requirement. Commissioner Studders moved to approve the attendance of one
employee to a UV and Tertiary Treatment Process seminar. Motion
was adopted on a roll call vote: Commissioner Redmond moved to approve the attendance of two
employees to a Standby Generator Maintenance seminar. Motion was
adopted on a roll call vote: Commissioner Lewandowski moved to approve the attendance of
one employee to a Pump Training seminar. Motion was adopted on
a roll call vote: Mr. Miller discussed a problem the City of Bay City is having with water quality. They have increased chlorination and decreased ozination to alleviate the problem. He stressed that the water is safe and meets all applicable State and Federal regulations. The DWS is flushing at strategic locations throughout their system per the suggestion of the Bay City staff. There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, September
28, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:05 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, SEPTEMBER 28, 2005 REGULAR MEETING The regular meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond. Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Terry Spegel, Hampton; and Gary Brandt, Monitor; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the September
14, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Redmond moved to advertise for an October 12, 2005
bid opening for the Fraser Township/Old State Road Water project.
Motion was adopted on a roll call vote: Commissioner Studders moved to approve a Professional Services
Agreement with Hydro Dynamics Inc., for the WWTP Pump Station
Rail System Replacement project. The Chairman and the Clerk are
authorized to sign for the Board. Motion was adopted on a roll
call vote: Commissioner Studders moved to approve preparing a Professional
Services Agreement with Wade-Trim, Inc., for the WWTP Sanitary
Sewer Pump Station Generators. Motion was adopted on a roll call
vote: Commissioner Redmond moved to approve payroll for the period
of 9/4/05 through 9/17/05 in the amount of $68,363.27. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of September
28, 2005 in the amount of $197,258.47. Motion was adopted on a
roll call vote: Commissioner Studders moved to receive the Dept.’s Monthly
Meeting Summary of August 31, 2005. Motion was adopted on a roll
call vote: Mr. Miller discussed the postage meter equipment. The existing
lease, with Pitney Bowes, expires in July of 2006. The current
equipment has been problematic and will no longer be serviced
after July of 2006. Mr. Miller recommended a 48 month lease for
a DM500 postage meter from Pitney Bowes. Commissioner Studders
moved to approve the lease as outlined. Motion was adopted on
a roll call vote: Commissioner Redmond moved to take bids for auditing services.
Motion was adopted on a roll call vote: Commissioner Studders moved to approve a 4% contribution to
the Retirement System VEBA account. Motion was adopted on a roll
call vote: Commissioner Studders moved to participate in the actuarial
study to be performed by the Retirement System. Motion was adopted
on a roll call vote: Mr. Miller presented a report on interest earned for 2005. Interest
earnings have more than doubled from 2004 and are expected to
exceed $270,000.00. Commissioner Studders moved to receive the
report. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the attendance of one
employee to a Postal Service seminar. Motion was adopted on a
roll call vote: There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, October
12, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:20 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Mark Norton, Civil Engineering Consultants; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the September
28, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Bids were received and opened for the Fraser Township/Old State
Road Water project. Commissioner Redmond moved to refer the bids
for review. Motion was adopted on a roll call vote: Commissioner Studders moved to approve a Professional Services
Agreement with Wade-Trim, Inc., for the WWTP Sanitary Sewer Pump
Station Generator project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Lewandowski moved to approve Change Order #4 (Final)
with Eric Construction, Inc., contractor on the Frankenlust Township/Delta,
Amelith, & Kloha Roads Sewer project. The Chairman and the
Clerk are authorized to sign for the Board. Motion was adopted
on a roll call vote: Commissioner Studders moved to approve Change Order #4 with
Porath Contractors, Inc., contractor on the Kawkawlin-Fraser/M-13
Sanitary Sewer project. The Chairman and the Clerk are authorized
to sign for the Board. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 9/18/05 through 10/1/05 in the amount of $66,426.85. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of October 12,
2005 in the amount of $406,690.56. Motion was adopted on a roll
call vote: Commissioner Lewandowski moved to receive the Dept.’s
Monthly Meeting Summary of September 28, 2005. Motion was adopted
on a roll call vote: Mr. Miller presented quotes for roof replacements on lift stations
#13 and #14. Commissioner Studders moved to award to Herbert Roofing
& Insulation Inc. for their low quote of $3,300 for each new
Duro-Last roof. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve the attendance of three
people to an Industrial Pretreatment Program seminar. Motion was
adopted on a roll call vote: Mr. Miller reported on the status of the new blending rules. Meetings are being held with the state. Mr. Miller reported that time spent by DWS employees flushing lines to ensure water quality will be reimbursed by Bay City. There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, October
26, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:17 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, OCTOBER 26, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the October
12, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None The Frankenlust Township/Delta, Amelith, & Kloha Roads Sewer project was discussed. The project is complete except for restoration. The Kawkawlin-Fraser/M-13 Sanitary Sewer project is well underway. Completion is scheduled for November 15th. Commissioner Redmond moved to approve payroll for the period
of 10/2/05 through 10/15/05 in the amount of $68,446.60. Motion
was adopted on a roll call vote: Commissioner Lewandowski moved to approve the bills of October
26, 2005 in the amount of $500,543.78. Motion was adopted on a
roll call vote: Commissioner Studders moved to adopt a Performance Resolution
for Governmental Bodies with the Michigan Department of Transportation.
The resolution allows the DWS to obtain permits to work within
the right-of-way on state roads. The Chairman is authorized to
sign for the Board. Motion was adopted on a roll call vote: Mr. Miller updated the Board on his meetings with the City of Bay City. They have hired a consultant to review the option and develop life cycle costs for a microfiltration system to replace the current water treatment system. Talks will continue regarding contracts, rates, and master meters. Mr. Miller discussed the WWTP Sewer Use Ordinance. The Interjurisdictional Agreement is being reviewed by the local units. A discussion was held regarding water system tap fees. They are currently $845.00 per tap and this rate was set in 1990. The proposed new rate of $1,040 per tap will be reviewed with the local units today. The proposed implementation date would be January 1, 2006. Mr. Miller reported that the crack sealing work performed to repair the top of the two 2,000,000 gallon biosolids holding tanks has stopped rain water from entering the tanks as well as sealed the joints to prevent freeze damage during the winter months. This low cost repair method saved $56,000 from the quote received to repair the tanks. The work was performed by Road Commission personnel. There being no further business before the Board, Commissioner
Studders moved to adjourn the meeting until Wednesday, November
9, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:10 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, NOVEMBER 9, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representatives: John Edmands, Engineer-Manager; and Jim Lillo, Assistant Engineer; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Hilda Dijak, Frankenlust; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Thomas Paige, Williams; Jim Davison and Melvin McNally, Kawkawlin Township Trustees; and Julie Bowker, Clerk of the Board. Commissioner Redmond moved to approve the minutes of the October
26, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT - None Bids received and opened on October 12, 2005 for the Fraser
Township/Old State Road Water project were reviewed. Commissioner
Studders moved to award to Meylan Excavating, for their low bid
price of $43,985.00. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve Change Order #1 with Keyes
Trenching, Inc., contractor on the Williams Township/Hotchkiss
& Salzburg Roads Water project. The Chairman and the Clerk
are authorized to sign for the Board. Motion was adopted on a
roll call vote: Commissioner Lewandowski moved to approve Payment #3 (Final)
to CRS/Shaw Contracting Company, contractor on the Bangor Township/State
Street, Two Mile, & Patterson Roads Sewer project. The Chairman
is authorized to sign for the Board. Motion was adopted on a roll
call vote: Commissioner Lewandowski moved to approve a Professional Services
Agreement with Civil Engineering consultants, Inc., for the Kawkawlin
Township/Beaver Road Sewer project. The Chairman and the Clerk
are authorized to sign for the Board. Motion was adopted on a
roll call vote: The Kawkawlin- Fraser/M-13 Sanitary Sewer project was discussed.
A manhole which was supposed to be located at Linwood Road did
not exist. The Department has taken quotes from four companies.
Commissioner Redmond moved to award to Keyes Trenching, Inc. for
their low quote of $19,200.00. The award is contingent upon review
by legal counsel. Motion was adopted on a roll call vote: Commissioner Redmond moved to approve payroll for the period
of 10/16/05 through 10/29/05 in the amount of $67,744.05. Motion
was adopted on a roll call vote: Commissioner Studders moved to approve the bills of November
9, 2005 in the amount of $257,369.09. Motion was adopted on a
roll call vote: Commissioner Studders moved to receive the Dept.’s Monthly
Meeting Summary of October 26, 2005. Motion was adopted on a roll
call vote: Commissioner Redmond congratulated Mr. Schubert on completing his leadership training course and his degree from Northwood University. The Water System Tap Fee was discussed. The fee was last adjusted
in 1990. Commissioner Studders moved to approve the new fee schedule
which will be implemented on January 1, 2006. Motion was adopted
on a roll call vote: The WWTP may be eligible for a State Revolving Fund Grant to perform a needs assessment. The state is in the process of modifying their requirements for the Water Quality Initiatives Grant program. Mr. Miller updated the Board on a minor chlorine leak which occurred at the WWTP on Monday. The leak was detected by monitoring equipment and was contained to the building. Proper procedures were followed. The ventilation system was immediately shut down and 911 was called. Response by both Bangor Township and the City of Bay City was great. There being no further business before the Board, Commissioner
Lewandowski moved to adjourn the meeting until Wednesday, November
23, 2005 immediately following the Road Department meeting. Motion
was adopted on a roll call vote at 10:24 a.m.: Respectfully Submitted by: Approved by: Julie K. Bowker Gerald M. Redmond WEDNESDAY, NOVEMBER 23, 2005 REGULAR MEETING
Roll Call: Gerald Redmond, Michael Studders, & Robert Lewandowski Also present were: Road Commission Representative: John Edmands, Engineer-Manager; Dept. of Water & Sewer Representatives: Ken Miller, Director; and Bill Schubert, Water Superintendent; Supervisors – Dick Gromaski, Fraser; Gary Brandt, Monitor; and Thomas Paige, Williams; Jim Davison, Kawkawlin Township Trustee; Sue Pike, Monitor Township DDA; and Jim Lillo, Acting Clerk of the Board. Commissioner Redmond moved to approve the minutes of the November
9, 2005 meeting. Motion was adopted on a roll call vote: PUBLIC INPUT – None Commissioner Studders moved to approve a Contract with Meylan
Excavating, Inc., contractor on the Fraser Township/Old State
Road Water project. The project was awarded on November 9, 2005.
The Chairman and the Clerk are authorized to sign for the Board.
Motion was adopted on a roll call vote: Commiss |